Events Planning Franchise Specialist

Responsibilities

• Support the site search process and preparation of options for presentation to brand leadership.
• Support event activities for industry events including pre-planning and onsite delivery.
• Working closely and in collaboration with event and brand leadership to drive all event strategies through management of detailed project plans, program of events and budget guidelines.
• Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with managers.
• Execution of contracts for event vendors including payment submission.
• Logistics management of external vendors ensuring best quality, consistency, and execution of brand image.
• Creation and management of venue and audio-visual specs.
• Support and assist registration processes before and during all events.
• Work closely with the Communications team, following the communications plan, to drive event attendance and provide communications details.
• Support and assist the creation of and updates to the event websites and apps with event details to drive network attendance and engagement in coordination with Manager, Operations.
• Manage the housing process and management of room blocks in conjunction with registration.
• Work on food and beverage selection while adhering to negotiated budget allotment.
• Work closely with the Client Success team on the logistics for the learning breakout sessions.
• Drive the signage plan for events working with the marketing team and manager on the design process and managing all details of the order and on-site installation.
• Support the development of reception themes, coordinating specialty décor, entertainment, and creating wow moments for the event attendees.
• Care for the coordination of ordering and shipments of assets, promotional items and collateral needed for events.
• Aid in the development of event overviews and debriefs, including detailed financial recap and follow-up learnings and strategies.
• Manage virtual events through Teams application, on occasion.
• Support of the full Anywhere Franchise Brands Events Team on events and projects as needed.

Qualifications

• 3+ years of event industry experience.
• Bachelor's degree preferred.
• Project management experience, with effective time management and multitasking abilities.
• Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C-suite leadership.
• Collaborative vendor management experience.
• High energy level and problem-solving skills.
• Strong attention to detail.
• Proficiency in Microsoft Suite or Google Suite, knowledge of Monday.com a plus.
• Experience using Cvent is strongly preferred.
• Ability to travel to events approximately 4-6 times per year (or more), including overnight and multi-day travel.
• Ability to lift at least 25lbs.