Event Planner, Specialist

About the role

Join Vanguard’s Workplace Marketing Events team as an Event Planner, Specialist, where you will play a central role in delivering high-impact, client-facing experiences. This position supports a portfolio of large-scale events, executive forums, and targeted client engagements designed to strengthen relationships and elevate Vanguard’s brand.

Responsibilities

• Partner with senior leaders and business stakeholders to design and deliver events aligned to strategic business objectives
• Lead the end-to-end execution of large-scale and high-visibility events, ensuring quality, consistency, and cost-effectiveness
• Translate business goals into compelling event strategies, content, and attendee experiences
• Collaborate with speakers and partners to develop cohesive messaging and programming
• Manage event plans, budgets, timelines, and performance metrics with a strong focus on continuous improvement
• Serve as a trusted advisor by staying current on industry trends, technology, and innovative event practices
• Build and manage relationships with internal teams and external partners to ensure seamless execution
• Identify risks, ensure compliance, and contribute to broader team priorities and special projects

Requirements

• 5+ years of professional experience, including at least 2+ years in event marketing, event planning, or related field
• Proven ability to manage complex, high-visibility events and stakeholder relationships
• Strong project management and organizational skills with attention to detail
• Experience collaborating with senior leaders and cross-functional teams
• Data-driven mindset with the ability to evaluate event performance and drive improvements
• Bachelor’s degree required

What Sets This Role Apart

• Exposure to high-profile events and executive audiences
• Opportunity to influence event strategy—not just execution
• Collaboration with senior leaders across the organization
• A dynamic, fast-paced environment where no two events are the same

Additional Information

This is a hybrid position based in Malvern, PA, with remote work on Mondays and Fridays and in-office collaboration Tuesday through Thursday.