Events Manager, Athletics

Major Responsibilities

• Event Manager for athletic competitions, external and internal events.
• Manage all aspects of the event from planning and logistics to event implementation of staffing plans, collaboration with various units within athletics, the University and external clients.
• Coordination of planning meetings with all involved personnel, custodial, grounds, electric, electronics, plumbing, UDPD, CSC, LAZ, UDECU/EMS to plan all logistical aspects of the event, compile and distribute pre-event sheets.
• Track equipment and asset requests during the planning phase to ensure there are enough assets in inventory or the need to rent and/or purchase additional resources for each event.
• Responsible for performing pre-event facility checks in all locations as assigned and reporting maintenance issues to the manager of the facility.
• Review the facility calendar and/or pre-event notes to ensure all facilities are set-up and ready for each event scheduled.
• Manage the clients’ requests and expectations during their event.
• Communicate all changes to the event with department and University staff when needed.
• Manage the breakdown and cleanup of the event and facility.
• Responsible for gathering information for all the groups associated with the event to complete the post-event notes.
• Responsible for tracking, inputting, and reporting all expenses by event, with the Business Office in preparation of invoicing the client.
• Serve in a secondary support role for athletic competitions, external and internal events.
• Afford to assist with the maintenance and repairs of equipment and facilities as needed.
• Operate social tables program, google calendar and the University work order system as needed.

Qualifications

• Bachelor's degree and three years of direct administrative experience, or equivalent combination of education and experience.
• Experience in a collegiate institution, preferable.
• Experience managing events and projects.
• Advanced knowledge of NCAA rules and regulations preferable.
• Careful judgment and discretion with respect to strategic and confidential material, flexibility, efficiency, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments.
• Skill in organizing resources and establishing priorities, as well as fiscal management of an assigned budget or event budget.
• Skill in personal computer use and software applications, including database, spreadsheet, presentation, and word processing.
• Web familiarity and ability to enter and maintain documents, such as policy manuals.
• Ability to train and supervise employees, including organization, prioritization, and scheduling of work.
• Effective organizational and coordinating skills, including the ability to effectively manage time and schedules and foster a cooperative work environment.
• Ability to work autonomously and demonstrate excellent judgment in decision-making.
• Strong interpersonal and effective oral and written communication skills with the ability to work effectively with a wide range of constituencies in a diverse community.

Special Requirements

• Ability to lift heavy objects and move equipment, with or without assistance at all facilities.
• Availability to work nights, weekends, and holidays.