Events Manager

About the role

Juniper Preserve, located in Bend, OR, is pleased to announce an excellent career opportunity for an Event Manager. This role is part of Troon, a global leader in golf and community management.

Responsibilities

• Partner with members, guests, and potential clients to book, plan, and coordinate events.
• Schedule and manage facility use, negotiating event details to align with client needs.
• Arrange transportation, accommodations, event setup, and breakdown logistics.
• Work with the Sales team to fulfill contracts for social, corporate, and golf events.
• Produce and oversee Banquet Event Orders (BEOs), leading weekly BEO meetings with departmental representatives to ensure smooth communication and execution.
• Conduct property tours, showcasing event spaces and amenities.
• Post-event analysis; evaluate the event's success, gather feedback from attendees, and prepare post-event reports.
• Manage and maintain the master calendar of events, ensuring appropriate scheduling and service levels.
• Collaborate with the chef, banquet manager, and tournament coordinator to deliver food, beverage, spa, and golf needs for events.
• Create and adhere to a detailed event budget with the client, track expenses throughout the planning process.
• Develop and maintain detailed event files, including contracts, BEOs, purchase orders, and promotional materials.
• Track revenue and expenses for all events, provide accurate pricing and charges to the accounts department.
• Prepare annual forecasts and operating budgets for special and member events.
• Research and procure rental equipment, decorations, and other event needs.
• Oversee events on-site, ensuring smooth operations and resolving any issues promptly.
• Maintain a professional demeanor, uphold property standards for appearance, communication, and service.
• Foster a clean and safe work environment, adhere to company policies and practices.
• Incorporate safe work practices into daily operations.
• Perform additional tasks and responsibilities as assigned by the Director of Sales & Marketing.

Qualifications

• A high school diploma or equivalent.
• One to two years of event planning experience, preferably in a restaurant, golf club, or hotel setting.
• Current Food Handler Card and OLCC License preferred.
• Proficient in Microsoft Office Suite, Google platforms, and event management tools.
• Advanced skills in word processing and spreadsheets.
• Exceptional written and verbal communication skills.
• Ability to effectively present information to clients, managers, and the public.
• Strong mathematical abilities, including percentages, ratios, and cost analysis.
• Ability to define problems, collect data, and draw actionable conclusions.
• Adaptable to new tasks and changing priorities with a positive attitude.