Events Manager

Responsibilities

• Plan, develop, and execute events and conferences across the Americas' region.
• Collapse end-to-end event logistics -- site evaluation, venue selection, contract negotiation, budget approvals, hotel room blocks, invite process, attendee registration, promotional items/giveaways, booth setup, signage, shipping details, marketing materials, speaker arrangements, presentations, and on-site management and execution.
• Manage event calendar, budget and reporting.
• Liaise with all relevant internal stakeholders and departments, including marketing/communications, front-office businesses, recruiting/HR, facilities and other stakeholders.
• Communicate with business partners to ensure sufficient lead times around each event.
• Actively manage conference coordinators, vendors, consultants and other providers.
• Provide detailed post-event reports by conducting surveys, gathering stakeholder feedback and creating action plans around improvement following all activations.
• Pre-production event management including coordinating speaker details, run of shows, presentations, prep calls, and more.
• Advises businesses/stakeholders on recommended sponsorships, speaking opportunities and conference participation.
• Source and arrange meetings with potential speakers, thought leaders, facilitators and any other talent required to ensure a successful event and manage all communications/production details with talent or representatives throughout the process.
• Support end-to-end management of sporting and event tickets, including allocation, inventory tracking, distribution, attendee follow-up, compliance reporting, invoicing, catering orders, and the Mizuho ticketing inbox.

Qualifications

• Meticulous attention-to-detail and highly organized.
• Understanding of marketing strategy and planning with the ability to identify the right fit for partnerships and sponsorships.
• Advanced knowledge of meeting and conference practices.
• Proven ability to plan, manage and execute multiple events simultaneously.
• Knowledge of speaker selection and contract negotiation.
• Adept project manager; impeccable time management and prioritization skills.
• Work collaboratively in a team environment.
• Exceptional professionalism and confidence demonstrating the ability to communicate effectively.
• Ability to effectively engage with senior leadership and navigate a matrixed environment.
• Team player with collegial style; high energy, drive and enthusiasm.
• Proficiency with MS Office (Word, Excel, PowerPoint), event planning/management, registration, and survey tools (Bizzabo, Cvent, etc.).
• Willing to support global requirements as schedule requires.
• Willing to travel 10 – 25% for on-site event support.