Events Manager

Essential Duties

• Leads the strategic development, management, and implementation of fundraising and cultivation/stewardship events for PPMM’s c3 and c4 organizations.
• Develops and meets measurable event goals (key performance indicators) in alignment with departmental and strategic goals
• Create and manage event budgets, reporting, and post-event analysis
• Serve as key member of event committees
• Supervise Events Specialist and Event Associate positions
• Adhere to affiliate policies, procedures and practices
• For c4 events, create reports that conform with proper campaign contribution compliance regulations
• Manage event talent, honorees, and outside consultants
• Collaborate with Event Consultant working on signature events to ensure clear division of evolving roles and responsibilities
• Lead signature event meetings in close collaboration with the Event Consultant
• Create and manage departmental events calendar
• Review and approve vendor contracts from business perspective
• Oversee Legal’s vendor contract approval process
• Ensure timely insurance and payment of vendors
• Ensure collaboration with the Safety & Security Team to ensure event safety
• Create individual and corporate sponsorship packages for events
• Track event payments in online system and liaise with finance to ensure timely payment
• Auxiliary with on-site production, set up and clean up for events as necessary
• Coordinates event gift entry and acknowledgments with Operations Manager and DevOps team
• Oversees quality control for events data in database

Qualifications

• Ability to perform the duties described above
• A typical means of acquiring those abilities would be: BA/BS degree
• Minimum of five years fundraising experience in a non-profit setting
• Excellent oral and written communication, presentation and interpersonal skills
• Outcome-driven, with the ability to respond to changing circumstances and priorities
• Proficient in Microsoft Office (Word, Excel, PowerPoint) required
• Database experience a plus

Requirements

• Knowledge of professional practices and theories of fundraising
• Supervisory and team building skills
• Ability to prepare budgets, plans and financial reports
• Extremely organized, precise, and detail-oriented
• Demonstrated ability to manage multiple projects simultaneously
• Excellent decision-making, priority-setting and organizational skills
• Ability to work in high stress environment
• Familiarity with fundraising software
• High energy, flexibility, demonstrated creativity
• Ability to take direction and work as a team member, while maintaining a positive outlook under pressure
• Excellent and effective writing, proofreading, and verbal communication skills
• Ability to relate professionally to major donors, staff and the public and to collaborate with diverse groups
• Ability to maintain confidentiality
• Availability to work nights, weekends, and travel as needed