Events Manager

About AIAA

AIAA is the world's largest aerospace technical society, uniting nearly 30,000 members and 100 corporate members across 91 countries. AIAA drives innovation and collaboration in aviation, space, and defense by fostering connections between industry, academia, and government.

About the role

AIAA is seeking an experienced Events Manager to lead the planning and onsite execution of AIAA events, coordinating venues, managing contract negotiation, interfacing with service providers (including audio visual and exhibit hall partners), overseeing event logistics, collaborating with stakeholders including AIAA internal staff, and enhancing the attendee event experience. Reporting to the Vice President, Event Operations, you'll oversee onsite operations while partnering with staff, volunteers, venues, and vendors to deliver outstanding attendee experiences.

Responsibilities

• Plan and execute AIAA conferences, exhibitions, and special events from concept through onsite delivery
• Source venues, conduct site visits, and negotiate venue and vendor contracts
• Manage event logistics budgets, room blocks, and vendor relationships
• Develop event specifications and coordinate meeting space, audiovisual, catering, signage, and other onsite logistics
• Partner with staff, volunteers, and stakeholders to create engaging attendee experiences
• Monitor event operations, troubleshoot issues, and ensure successful event execution

Requirements

• Bachelor's degree in related field (or equivalent combination of education and experience)
• Minimum 5-7 years of experience in event planning and logistics for small to large conferences, exhibitions, and special events
• Experience negotiating venue/vendor contracts and managing event budgets
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple projects in a fast-paced environment
• Excellent communication and problem-solving skills
• Proficiency with Microsoft 365
• Willingness to travel approximately five times per year

Qualifications

• Association experience preferred
• CMP certification preferred

Benefits

• Comprehensive healthcare coverage (medical (PPO and HSA plans), dental, and vision)
• Generous paid time off, including vacation, sick leave, holidays, parental leave, and bereavement
• 403(b) retirement plan with up to 5% company match
• Short-term and long-term disability coverage
• Education benefits and professional development opportunities
• Hybrid work environment (two in-office days per week, three remote)