Events & Incentives Project Coordinator (Bilingual in Chinese)

Major Duties and Responsibilities

• Assist in organizing and managing logistics for company-wide events, including conferences, training sessions, and incentive trips for independent agents.
• Help coordinate event registration, schedules, materials, and on-site logistics to ensure a seamless experience for attendees.
• Collaborate with vendors, internal teams, and external partners to ensure all event requirements are met.
• Support the implementation of incentive programs that drive agent performance and engagement.
• Aid in tracking participant progress, managing reward distribution, and communicating program details to agents.
• Provide administrative support for incentive program metrics, ensuring data is accurate and up to date.
• Assist in the development and management of event and incentive project timelines, ensuring that deadlines are met and milestones are achieved.
• Cook up with internal teams (sales, marketing, HR) and external vendors to ensure all aspects of events and programs are executed on time and within budget.
• Maintain clear and consistent communication with internal teams and agents throughout the project lifecycle.
• Provide general administrative support to the Events & Incentives team, including calendar management, document preparation, and meeting coordination.
• Manage program budgets, ensuring all costs are tracked and within approved limits.

Basic Qualifications

• Bachelor's degree in Marketing, Event Management, Business Administration, or a related field.
• 3+ years of experience in event coordination, project management, or a similar role.
• Strong organizational skills with an ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and event management software.
• Attention to detail and the ability to ensure smooth project execution.
• Ability to work collaboratively with cross-functional teams and external vendors.