Project Coordinator - Global Events

About Nteractive Location

Remote, East-Coast USA

About the Role

As a Project Coordinator, you'll provide essential project management, administrative and logistical support across multiple events and client programmes. Working closely with Project Managers, Producers and wider delivery teams, you'll help keep projects organised, on schedule and running smoothly. You'll play a critical role in maintaining project documentation, coordinating event logistics, supporting client communications and ensuring the highest standards of delivery throughout the event lifecycle.

What You'll Be Doing

• Own and maintain key project documentation including timelines, running orders and status trackers
• Support Project Leads and Producers with day-to-day project administration
• Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items
• Affirm all project documentation remains accurate, up to date and aligned with Nteractive processes and standards
• Coordinate crew logistics across multiple projects and events
• Manage freelancer onboarding and contracting processes
• Arrange and communicate crew travel, accommodation and event logistics
• Compile and distribute detailed crew joining instructions and event information
• Support onsite planning and operational readiness activities
• Deliver exceptional customer service to clients, suppliers and internal stakeholders
• Build positive working relationships across project teams
• Support venue sourcing, supplier research and proposal development activities
• Assist with supplier RFP processes and client response documentation
• Ensure communications are clear, professional and timely
• Follow and contribute to the Nteractive Project Management Framework
• Proactively identify opportunities to improve processes and efficiencies
• Learn from project feedback and event outcomes to continually strengthen delivery standards
• Support compliance with company policies, information security requirements and operational procedures

What You Will Bring

• 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences
• Strong administrative and organizational skills within a fast-paced environment
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• A proactive, solutions-focused approach with a strong customer-service mindset
• Ability to work collaboratively across teams and build effective working relationships
• Intermediate to advanced Microsoft Excel and PowerPoint skills
• Strong overall technology proficiency and confidence working with project management systems
• Passion for events and a desire to build a long-term career in event delivery and project management

Why you'll love working here

• Work with globally recognized technology and lifestyle brands
• Part of a collaborative and supportive global team
• Gain exposure to large-scale conferences, exhibitions and live experiences
• Learn from experienced event professionals and develop your project management career
• Opportunity for international travel and onsite event experience
• Join a growing agency where your development and progression are genuinely supported
• Benefits include PTO, Summer Hours, Birthday Day Off, 401k, Health Care, Dental & Vision, Life Insurance, Health Advocacy Program, Wellbeing & Inclusion Initiatives, EAP, Family Leave & Adoption Assistance, Rewards & Recognition incentives, Volunteering Day, Cell & Wi-Fi allowance, Generous Talent Referral Scheme, Time Off in Lieu, and additional requirements

About Us

We are Experience Architects with an ambition to cultivate client trust and brand value. We are a people first agency where our passion and boundless collaboration combine to deliver excellence for our clients. We are commercially aware and drive value for our clients and Nteractive by seeking efficiencies and cost effectiveness without compromising the creative vision. We are forward thinking and constantly pushing ahead for ourselves and our clients. We are specialists in the technology sector. We create incredible live brand experiences – the sort that really make a difference. Experiential marketing campaigns, product launches, conferences, incentive programmes, exhibitions, VIP experiences, store launches, hospitality programmes, digital campaigns, brand films, internal communications programmes and much more. Our Commitment We eagerly seek individuals who bring diversity of background, experience, and thought to create an engaging work environment, foster innovation and better understand and meet the needs of our users. We encourage people from underrepresented and/or marginalized backgrounds, including BIPOC, LatinX, LGBTQ+, women, and people with disabilities, to apply.