Events Coordinator (Seasonal)

Job Summary

As our Events Coordinator, you will be responsible for seeking out profitable events and large group business by pursuing, developing, and scheduling special events for the resort. This is a seasonal position that may require flexible scheduling availability.

Requirements

• Perform targeted outbound pursuit of events and large group business to strategically grow overall property revenue and profit
• Actively pursue new accounts and business, including e-mail correspondence, cold calls, prospecting calls, follow-up calls, and participation in marketing and sales strategy
• Respond to all incoming leads, queries, and requests in a professional, friendly, and timely manner
• Cook with all vendors and on-property resources to ensure successful event execution
• Maintain clear communication of all inquiries and offers with the Director of Event Sales as well as working together to appropriate price event business to maximize revenue
• Develop resort tours to prospective clients
• Develop long-term business relationships
• Establish relationships and networks with key third parties to garner a robust volume of qualified lead referrals for event business
• Manage a digital master calendar of all daily, weekly, and annual events
• Track and measure all sales activity by tracking all leads from inquiry to final billing
• Prepare, review, and finalize formal agreements and enforce property policies and requirements
• Prepare and successfully execute on-property meetings and events with clients while continually evaluating event performance and metrics to convert to actionable improvements
• Maintain up-to-date awareness of area activities and market trends
• Develop and maintain positive working relationships with all supervisors, team members, and support teams to reach common goals

Qualifications

• 6 months experience in organizing events, including luncheons, weddings, and other special occasions
• Ability to respond to business needs after normal business hours
• Ability to use Microsoft Office
• Advanced computer proficiency
• Demonstrated ability to manage multiple competing priorities
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Flexibility to work events during non-business hours
• Strong customer service skills