Event Support Coordinator

Responsibilities

• Serve as the primary logistical point of contact for event coordination, health/safety protocols, and attendee management
• Manage event communications and requests, ensuring timely and accurate follow-through
• Develop and implement event policies, protocols, and standard operating procedures
• Maintain composure and sound judgment in high-pressure, high-visibility situations involving executives, authorities, clients, and the public
• Support the design and delivery of project deliverables including roadmaps, project plans, change impact assessments, and communications plans
• Create and maintain comprehensive project documentation with timely stakeholder updates
• Contribute to business case development, change management planning, and governance preparation
• Use project management and workflow tools to monitor schedules, manage tasks, and report progress
• Collaborate with cross-functional and geographically distributed teams
• Supervise and direct workflow for event-related and operational communications

Qualifications

• 4+ years of relevant project coordination, operations, or administrative experience
• Solid planning and organizational skills with strong attention to detail
• Ability to manage multiple projects simultaneously and meet deadlines independently
• Professional written and verbal communication skills
• Experience creating presentations for senior levels of leadership
• Experience working with cross-functional and geographically distributed teams
• Proficiency in Microsoft Office Suite (especially Excel), Google Workspace, and project management tools
• Ability to analyze, prioritize requests, and identify critical issues quickly
• High emotional intelligence, customer focus, and a professional, global mindset
• Willingness to work evenings and weekends as necessitated by events
• Up to 40% travel required