Event Staffing Specialist – Remote

Description & Requirements

The Event Staffing Specialist is responsible for sourcing, vetting, and booking talent for various events. This is a fast-paced role requiring hands-on recruiting and project management skills.

• Sources gig talent across markets using job boards, social media, and client’s talent channels
• Runs interviews on camera, assesses reliability, professionalism, communication, and presentation
• Makes booking decisions quickly, matching each person to the right role and activation type based on project fit
• Builds and maintains a strong, ready bench of vetted talent in key markets
• Owns assigned projects end to end, managing them through every stage in Monday.com
• Book and confirm talent through the app, prepares talent for success, manages live staffing, provides check-ins, and juggling many projects, brands, and markets at once
• Book talent within approved project rates and budgets, flags and escalates rate or budget needs, partners with Account Management to resolve staffing constraints while protecting delivery quality
• Communicates promptly and clearly across email, WhatsApp, and team channels; shows up on camera for team huddles and co-working, operates with transparency and ownership, surfaces problems early and owns the fix
• Attends roughly one local or regional event per quarter to stay connected to the field
• Captures field performance and feedback to strengthen the bench and future bookings, applies learnings to keep raising the quality bar for clients

Qualifications

• 2 to 3 years of hands-on recruiting, staffing, and interviewing experience; this is not an entry-level role
• Experience in events, experiential, or field marketing staffing strongly preferred, with a real understanding that this work runs on nights and weekends
• Comfortable and confident on camera; this is a face-to-face company, and on-camera interviewing and team time happen daily
• Strong written and verbal communication, with the responsiveness and follow-through the role demands, including staying on top of email
• Highly organized and detail-oriented, able to switch context across many projects, brands, and markets without dropping balls
• Self-motivated and high agency, able to work independently and manage your own time once trust is established
• Working knowledge of U.S. geography and markets, or the drive to learn it quickly
• Reliable computer and webcam, and a quiet space to interview
• Working knowledge of tools such as popbookings, Monday.com, Google Workspace, and HubSpot, or ability to ramp quickly
• Available to attend roughly four local or regional events per year; no required travel

Best-in-Class Benefits and Culture

Best-in-class benefits and culture include:

• Comprehensive health coverage: Medical, dental, and vision insurance
• Financial security: Life and disability insurance
• Flexible financial options: Health savings and flexible spending accounts
• Well-being and work-life balance: Remote work

The client is committed to fostering a collaborative, growth-oriented environment where employees are encouraged to contribute to processes, decisions, and culture.

What You’ll Do

Talent Recruiting & Interviewing

• Sources and recruits gig talent across markets using job boards, social media, and client’s talent channels
• Runs interviews on camera, assessing reliability, professionalism, communication, and presentation
• Makes booking decisions quickly, matching each person to the right role and activation type based on project fit
• Builds and maintains a strong, ready bench of vetted talent in key markets
• Owns assigned projects end to end, managing them through every stage in Monday.com
• Book and confirm talent through the app, prepares talent for success, manages live staffing, provides check-ins, and juggling many projects, brands, and markets at once
• Book talent within approved project rates and budgets, flags and escalates rate or budget needs, partners with Account Management to resolve staffing constraints while protecting delivery quality

Project Management & Field Delivery

• Owns assigned projects end to end, managing them through every stage in Monday.com
• Book and confirm talent through the app, prepares talent for success, manages live staffing, provides check-ins, and juggling many projects, brands, and markets at once
• Prepare talent for success, manage live staffing, provide check-ins, and juggle many projects, brands, and markets at once, including coverage, backups, and real-time problem-solving
• Provide check-ins during events, including some nights and weekends, since that is when many client events happen
• Juggle many projects, brands, and markets at once, prioritizing well under deadline pressure

Talent Rate & Budget

• Book talent within approved project rates and budgets
• Flag and escalate rate or budget needs rather than absorbing them quietly
• Partner with Account Management to resolve staffing constraints while protecting delivery quality

Communication & Team

• Communicate promptly and clearly across email, WhatsApp, and team channels; shows up on camera for team huddles and co-working, operates with transparency and ownership, surfaces problems early and owns the fix

Continuous Quality

• Capture field performance and feedback to strengthen the bench and future bookings
• Apply learnings to keep raising the quality bar for clients

Pay

$61,000–$75,000 annually, depending on experience

Schedule

Remote work

Benefits

• Comprehensive health coverage: Medical, dental, and vision insurance
• Financial security: Life and disability insurance
• Flexible financial options: Health savings and flexible spending accounts
• Well-being and work-life balance: Remote work

Qualifications

• 2 to 3 years of hands-on recruiting, staffing, and interviewing experience; this is not an entry-level role
• Experience in events, experiential, or field marketing staffing strongly preferred, with a real understanding that this work runs on nights and weekends
• Comfortable and confident on camera; this is a face-to-face company, and on-camera interviewing and team time happen daily
• Strong written and verbal communication, with the responsiveness and follow-through the role demands, including staying on top of email
• Highly organized and detail-oriented, able to switch context across many projects, brands, and markets without dropping balls
• Self-motivated and high agency, able to work independently and manage your own time once trust is established
• Working knowledge of U.S. geography and markets, or the drive to learn it quickly
• Reliable computer and webcam, and a quiet space to interview
• Working knowledge of tools such as popbookings, Monday.com, Google Workspace, and HubSpot, or ability to ramp quickly
• Available to attend roughly four local or regional events per year; no required travel

Equal Opportunity Employer

The client is an equal opportunity employer that values diversity and inclusion. They do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected by law.

Applicant Information

We anticipate that the application window will close in 30 days.