Event Coordinator (Remote)

About the role

The Event Coordinator plays an essential role in supporting TEAM partnership with a leading global cloud provider managing event logistics, stakeholder coordination, and attendee experiences across various regions and themes.

Responsibilities

• Support the planning and execution of various tech-specific events (in-person, virtual, and hybrid events) from concept through post-event measurement.
• Cook up all event logistics, including registration, attendee communication, hotel reservations, and vendor support.
• Assist in managing live-streaming, speaker coordination, and on-site technical needs.
• Track key deliverables and timelines to ensure successful event execution across multiple regions.
• Prepare event materials, briefings, and post-event recaps as needed.
• Serve as a central point of contact for cross-functional client teams.
• Aid in vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards.
• Negotiate contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective in-person event execution, and delivery standards aligned to regional marketing strategy.
• Attend to executive, customer, and partner engagement initiatives for key tech events.
• Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience.
• Participate in the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates.
• Manage event documentation, including project trackers, contact lists, and schedules.
• Support budget tracking and expense reconciliation as directed.
• Compile post-event reports summarizing attendance, engagement, and logistics outcomes.
• Aid in process improvements and documentation to enhance future event efficiency.

Requirements

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment.
• Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting.
• Meticulous organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills with a client-service mindset.
• Virtual desktop setup is required; no new software purchases required.
• Experience supporting virtual or hybrid events is a plus.
• Ability to travel if needed for event support.
• Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet), and presentation design platforms.

Qualifications

• Experience supporting virtual or hybrid events is a plus.
• Ability to travel if needed for event support.
• Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet), and presentation design platforms.

Skills

• Event planning and execution.
• Stakeholder and vendor coordination.
• Attendee and executive engagement support.
• Logistics, reporting, and administration management.
• Measurement of leads and pipelines.
• Process improvement and documentation.

Benefits

Equal Opportunity Employer. All applicants will receive consideration without regard to race, color, ancestry, sex, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, citizenship, genetics, disability, age, veteran status or other characteristics.

Pay

$50,000 - $52,000

Schedule

Not specified