Event Planning Intern

Job Summary

The event planning intern gains practical experience and exposure to administrative tasks and responsibilities by assisting with event and meeting planning, setup and cleanup, and day-to-day administrative duties such as answering phone calls, organizing files, scheduling meetings and preparing documents. This position is intended for a student who is currently pursuing a degree in hospitality, event management or a related field and will assist with the planning and execution of year-end business meetings, a ribbon-cutting ceremony, the holiday employee appreciation party and other year-end celebrations. Our ideal intern demonstrates multitasking, prioritization, time-management and organizational skills. A desire to provide excellent customer service, willingness to assist where needed, and strong communication skills are crucial for success in this internship.

Essential Duties And Responsibilities

• Aid in planning and executing employee, business and community events
• Support coordination of event logistics, timelines, schedules and planning documents
• Aid in venue preparation, event setup, event support and post-event activities
• Care for event records, planning files, inventories and related documentation
• Support communications and coordination among internal stakeholders, vendors and event participants
• Schedule, prepare for and coordinate meetings and administrative activities related to event planning initiatives
• Aid in travel-related documentation and coordination, as needed
• Support event evaluation activities and compile information for post-event reviews
• Aid in special projects related to workplace experience, hospitality and event planning

Required Knowledge, skills, and abilities

• Strong organizational and time-management skills
• Ability to manage multiple projects and competing priorities
• Strong written and verbal communication skills
• Excellent attention to detail and follow-through
• Ability to work efficiently in Microsoft Office 365, including Outlook, Excel, Word and Teams
• Ability to work independently and collaboratively within a team environment
• Strong customer service and interpersonal skills
• To maintain confidentiality and exercise sound judgment
• To adapt to changing priorities and work effectively in a fast-paced environment

Preferred Coursework or experience

• In hospitality, event management, business administration or a related field
• Experience supporting events, meetings, customer service activities or hospitality operations
• Familiarity with event registration platforms, scheduling software or project management tools
• Interest in event planning, hospitality management, employee engagement and organizational operations
• Experience working with vendors, event logistics or volunteer coordination

Internship Qualifications

• Currently pursuing a degree in hospitality, event management or related field; recent graduates may also be considered
• Completion of at least two event planning or hospitality related courses
• One year of general work experience (professional office environment preferred)
• Current driver’s license and ability to remain insurable under a corporate vehicle liability policy

Pay

This is a temporary, part-time, non-exempt internship working up to 29 hours per week and is not benefits eligible. Wages are paid bi-weekly. Pay range: $20 to $25 per hour