Event Planning Coordinator

About the role

The American Heart Association is seeking a dynamic Event Planning Coordinator to support our fundraising campaigns and donor engagement events in the Charleston market. This hybrid role in Charleston offers the opportunity to work on some of our most visible and mission-critical events, engaging with influential community leaders, corporate partners, and high-level donors.

Responsibilities

• Lead and support planning for major fundraising events and donor experiences.
• Collaborate with internal teams, vendors and volunteers to manage event logistics, timelines and execution.
• Process payments and monitor financials with accuracy and timeliness.
• Provide on-site support for events across the region, including occasional travel.
• Contribute to a high-performing team culture focused on excellence, innovation and mission impact.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience in event management, project coordination, or administrative support.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Outlook, Microsoft Teams, PowerPoint, Word, and Excel.
• Strong decision-making and problem-solving abilities.
• Excellent interpersonal skills with the ability to build relationships across all levels.
• Self-motivated, adaptable, and diplomatic.
• Comfortable working in a dynamic, fast-changing environment.
• Skilled in report preparation and proofreading.
• Requires access to reliable transportation at all times on an immediate basis.
• Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
• Must be at least 18 years old and pass a background check.

Key Details

• This is a hybrid position that will require travel to events and meetings, including overnight travel throughout the region.
• Non-exempt hourly position with a 37.5-hour work week.
• Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.