Event Planning Coordinator

Responsibilities

• Lead and support planning for major fundraising events and donor experiences.
• Collaborate with internal teams, vendors and volunteers to manage event logistics, timelines and execution.
• Process payments and monitor financials with accuracy and timeliness.
• Provide on-site support for events across the region, including occasional travel.
• Contribute to a high-performing team culture focused on excellence, innovation and mission impact.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience in event management, project coordination, or administrative support.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Outlook, Microsoft Teams, PowerPoint, Word, and Excel.
• Strong decision-making and problem-solving abilities.
• Excellent interpersonal skills with the ability to build relationships across all levels.
• Self-motivated, adaptable, and diplomatic.
• Comfortable working in a dynamic, fast-changing environment.
• Skilled in report preparation and proofreading.
• Requires access to reliable transportation at all times on an immediate basis.
• A smartphone is required.
• Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
• Must be at least 18 years old and pass a background check.