Event Operations Support (Hourly)

Role And Responsibilities

• Execute operational plans for seasonal events, public programs, and special events, ensuring all logistics are delivered accurately and on schedule.
• Assist in preparing and maintaining event operations documents, including event timelines, run-of-show schedules, setup and breakdown plans, logistics checklists, invoices, and site maps.
• Work collaboratively with other departments to coordinate successful event operations.
• Participate in planning meetings and site walkthroughs as needed.

Logistics Coordination

• Serve as the on-site operational liaison for vendors, contractors, and other partners during assigned events, ensuring activities align with approved schedules, guidelines and safety protocols.
• Manage event-day logistics and communications, including vendor arrivals, deliveries, staging, and real-time coordination with internal teams and partners.
• Anticipate and troubleshoot logistical challenges before and during events, escalating issues as appropriate.

On-Site Event Support

• Coordinate and execute all aspects of event setup and breakdown, including signage, equipment, furniture, and site preparation, while monitoring operational readiness throughout event execution.
• Maintain a visible on-site presence during events, serving as a point of contact for operational questions and immediate needs.
• Support crowd flow, accessibility accommodations, weather contingencies, and other event-day operational requirements.
• Ensure all event spaces, equipment, and materials are properly secured, stored, and restored following events.

Requirements

• High school diploma or equivalent; bachelor's or associate degree preferred.
• 1-2 years’ experience supporting and/or managing events or programs, preferably for a nonprofit or cultural institution.
• Ability to interact amiably and effectively with staff, instructors, volunteers, program participants, vendors and contractors, and the public.
• Proficiency in Microsoft Office applications and project management tools.
• Self-motivated, enthusiastic, organized, attentive to details, and the ability to manage time and effectively function without close supervision.
• Outstanding communication skills and comfortable managing multiple concurrent projects.
• Ability to lift 30 pounds, stand for extended periods of time, and walk over rugged terrain.
• Flexible schedule with weekend and some evening availability.

Pay

The salary range is $25-30 per hour.