Event Operations Coordinator

About the Team

The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience. We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.

About the Role

We are seeking a detail-oriented, proactive Event Operations Coordinator to join the Dow Jones Energy Events team. Reporting to the Events Director, this role supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation. The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

Responsibilities

• Assist in planning and managing event logistics, including:
  • Venue selection and vendor management
  • Registration and attendee management
  • Food & beverage coordination
  • Sponsorship fulfillment and deliverables
  • Hotel accommodations
  • Audio-visual production
  • Floor plans and room layouts
  • Décor, signage, and branded materials
  • Event technology, including event websites, registration platforms, and mobile event apps
• Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution.
• Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget.
• Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination.
• Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.
• Take on additional responsibilities as the Events team continues to grow and evolve.

Requirements

• 0-2 years of corporate event management experience, particularly with mid-sized to large events.
• Proven ability to execute successful events.
• Experience using event management platforms such as Cvent, event websites (e.g., WordPress), mobile event apps, and attendee engagement tools.
• Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality.
• Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
• Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
• Strong attention to detail balanced with forward-thinking decision-making that supports business objectives and exceptional event experiences.
• Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
• Excellent written and verbal communication skills with the ability to communicate professionally at all organizational levels.
• Willingness to work flexible hours, including evenings and weekends during peak event periods, while supporting international business schedules.
• Ability to lift and move materials weighing approximately 15–30 pounds when required.
• Up to 25% travel (domestic and international) to support onsite event setup, execution, and breakdown. Candidates should reside within reasonable proximity to a major U.S. airport to support travel requirements.

Key Competencies

• Positive, high-energy, solution-oriented mindset with the ability to thrive in a fast-paced environment.
• Passion for continuous learning and improving operational excellence.
• Innovative thinker who embraces technology and identifies opportunities to improve processes and attendee experiences.
• Collaborative team player who values inclusion, partnership, and shared success.
• Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.

Pay

Base pay range: $60,000 - $75,000. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

Benefits

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.