Event Manager (Congress Meetings & Events - Life Sciences)

About the role

This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it.

Responsibilities

• Serve as the primary liaison between suppliers and internal teams to coordinate meetings, events, training sessions, and conference hospitality suites.
• Research, evaluate, negotiate, and maintain strong relationships with preferred vendors.
• Develop proposals, cost estimates, and event budgets; track financials and provide reporting for individual events and annual program spend.
• Maintain and manage budgets throughout pre-planning, onsite execution, and post-show reconciliation.
• Lead the venue and meeting/event site selection process.
• Negotiate hotel, lodging, and meeting space rental contracts to meet approved budgets.
• Oversee schedules, materials, and services for multiple meetings and conventions for recurring clients.
• Cover event registration, payment processes, promotions, invitations, and sponsorship activities.
• Partner closely with client representatives and internal planning teams to determine event logistics—attendance, housing, meeting space, catering, schedules, and payment arrangements.
• Work with convention management teams, housing bureaus, hotels, and other partners to secure and manage room blocks, registration, badging, and onsite support services (F&B, AV, etc.).
• Oversee attendee communications, including email updates, convention information packets, and final housing/registration reports.
• Manage onsite housing, registration, and badge distribution during events.
• Oversee payment processes, including master billing, credit card use, and client-direct payments.
• Travel to onsite event locations as needed.

Requirements

• Bachelor’s degree and 2+ years of experience in event, congress, trade show, or convention planning; housing bureau experience is a plus.
• A passion for working with people and delivering exceptional customer service.
• Strong attention to detail with excellent organizational and follow-up skills.
• Outstanding verbal and written communication skills—able to present effectively, create clear proposals, and maintain accurate documentation.
• Ability to juggle multiple projects, manage tight deadlines, and adapt quickly.
• Experience within an event marketing or creative solutions agency preferred.
• Entrepreneurial mindset—independent, resourceful, and solutions-oriented.
• Flexible, open-minded, and highly collaborative.
• Ability to build rapport quickly with clients and partners.
• Strong business sense and problem-solving abilities.
• Proficiency in Microsoft Office.

Qualifications

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Skills

• Excellent interpersonal and communication skills.
• Strong organizational and project management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office.

Benefits

Details about benefits are not specified in the job posting.

Pay

Details about pay are not specified in the job posting.

Schedule

Details about the schedule are not specified in the job posting.