Event Manager

Essential Duties And Responsibilities

• Serves as primary liaison between clients and facility departments.
• Attends appropriate planning, organization and other event and facility meetings.
• Determine the event criteria and compose a detailed event document with individual instructions for each department.
• Serve as the lead contact for clients in handling any unexpected changes, requests, and unusual circumstances as they arise.
• Cookordinate with Operations: equipment distribution/inventory, room set requirements, and special staffing requirements.
• Plan and coordinate activities with the various service contractors for assigned events.
• Inspect leased event space during move in, move out, and show hours to oversee enforcement of Fire Safety Regulations and proper set up.
• Monitor's facility set up.
• Guide clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps the client informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set ups, and other relevant event details.
• Prepares cost estimates and assists the accounting department with the final billing.
• Conduct prospective client tours and help the client visualize the variety of uses on how their event can take place within our venue.
• Maintain an overall philosophy of providing the highest level of customer service possible.
• Communicate in a courteous, cooperative, respectful, timely and professional manner with ASM Global Staff, clients, and subcontractors.
• Perform other tasks as assigned.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must pass a background check.
• Education And/or Experience:
  • Bachelor's degree (BA) in hospitality, business, or related field from a four-year college, university, or equivalent experience on a year for year basis for the degree is preferred.
  • 1 to 2 years of event planning experience and/or training.
  • Working knowledge of the principles of event facility management, services, and equipment.
  • 3 years previous communication / information services experience.
  • Knowledge of the Bossier City/Shreveport area including hotels, restaurants, retail, and entertainment, preferred.
  • Experience as a supervisor or manager is preferred.
• Skills And Abilities:
  • Ability to work both in a team and independently.
  • Must be able to work flexible schedule to include holidays, weekends, and evening shifts.
  • Exceptional communication skills both verbal and written.
  • Excellent organizational, planning, and interpersonal skills.
  • Ability to prioritize multiple projects.
  • Demonstrated problem-solving and communication skills.
  • Professional presentation, appearance, and work ethic.
  • Computer Skills To perform this job successfully, an individual should have knowledge using Microsoft Office 365 and Draft Sight.
• Physical Demands:
  • Ability to work both indoors and outdoors as required by event.
  • Ability to work extended periods of time both walking and/or standing.
  • Ability to lift up to 50lbs.

Note

• The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.
• Also, this document states or implies that these are the only duties to be performed by the employee occupying this position.

Brookshire Grocery Arena is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.