Event Manager, Ad Sales Client Engagement

About the role

The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage multiple projects simultaneously while delivering high-quality experiences for both clients and internal stakeholders.

Responsibilities

• Plan and execute bespoke client events that support sales relationships and business development efforts
• Manage end-to-end event logistics, including venue sourcing, vendor management, catering, production, transportation, and overall guest experience
• Own all event communications and documentation, including attendee tracking, rooming lists, travel manifests, and activity selections with a high degree of accuracy
• Oversee the development and approval of event communications (Save-the-Dates, invitations, RSVP materials) in partnership with internal design teams
• Develop and manage event budgets from inception through reconciliation, including expense authorizations, real-time tracking, and coordination with Finance
• Manage vendor relationships, including onboarding, contracting, and invoice processing via Coupa
• Lead internal engagement events such as team gatherings, leadership meetings, and employee experiences
• Provide on-site event management, ensuring seamless execution from setup through breakdown
• Partner closely with Ad Sales leads, internal stakeholders, and cross-functional teams to align events with business objectives
• Develop and maintain timelines, run-of-show documents, and all event-related communications
• Proactively troubleshoot and resolve issues in real time to ensure a high-quality attendee experience
• Manage premium/merchandising programs, including concept development, sourcing, packaging, shipping, inventory tracking, and recipient management
• Maintain key sales resources, including event calendars, inventory trackers, and client program materials
• Create and maintain detailed event dossiers for each Ad Sales hospitality program
• Support internal Ad Sales events, including charitable initiatives, team-building activities, and recognition programs
• Partner with team coordinators to ensure timely and accurate reconciliation of all event expenses

Requirements

• Experience in corporate event planning (media experience preferred)
• Proven experience managing client-facing events and corporate programs
• Strong vendor relationships and negotiation skills
• Demonstrated experience managing budgets and financial processes
• Exceptional organizational and project management skills, with the ability to manage multiple events simultaneously
• Strong communication and stakeholder management skills
• Experience working with VIPs, C-level executives, and high-profile clients
• Ability to remain calm under pressure and problem-solve in real time
• Hightly detail-oriented with excellent time management and multitasking abilities
• Ability to work both independently and collaboratively
• High level of professionalism and strong interpersonal skills
• Willingness to work flexible hours, including evenings, and travel as needed

Qualifications

• This role supports a dynamic event calendar and is not a traditional 9–5 position
• Availability and responsiveness during active events and after-hours are required
• Evening and extended hours will be necessary based on event schedules
• Flexibility and a solutions-oriented mindset are essential

Skills

• Event Planning
• Vendor Management
• Budget Management
• Project Management
• Communication
• Stakeholder Management
• Client Relationship Management
• Event Execution
• Event Budgeting
• Event Logistics

Benefits

This role is also eligible for an annual discretionary bonus, various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

Pay

$102,000.00-115,000.00 annually

Schedule

This role supports a dynamic event calendar and is not a traditional 9–5 position. Availability and responsiveness during active events and after-hours are required. Evening and extended hours will be necessary based on event schedules. Flexibility and a solutions-oriented mindset are essential.