Event Logistics Coordinator

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it an inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

What You’ll Do In This Position

• Event Planning & Logistics
  • Plan and oversee logistics from pre-event preparation through post-event follow-up
  • Coordinate space scheduling, room setups, layouts, equipment, and timelines
  • Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams
  • Ensure compliance with venue policies, safety standards, and capacity limits
• Coordination & Communication
  • Serve as primary logistics contact for internal teams and external partners
  • Translate event requirements into clear instructions for support teams
  • Confirm event details (headcounts, layouts, special requests) and troubleshoot changes discreetly
• Administrative & Systems Support
  • Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination
• Event-Day Operations
  • Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset

Requirements

• A firm commitment to the mission of BYU
• Two years of event management experience in a professional setting
• Ability to work 1PM-5PM and the last Saturday of the month on occasion
• Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments
• Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach

Preferred Qualifications

• Three years of event management experience working with VIP events
• Bachelor's degree in related field, and experience in events management

Benefits

• 401k: BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay

Pay Grade: 49

Typical Starting Pay: $22.75 - $29.50

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Schedule

This is a part-time position (28 hours per week).

Ability to work 1PM-5PM and the last Saturday of the month on occasion.