Event Director

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info, no invented or summarized away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. We need to parse the posting. Let's extract content: Intro: "Nashville Business Journal is excited to hire a strategic minded Events Director on our team! We are fast paced, team oriented, and collaborative group that partners with our clients and engages our local communities where we live and work. This individual is responsible for owning the strategy and success of NBJ events." That's about the role. Then list of responsibilities: bullet points after "This includes the following:" then many lines. Let's capture them: - Identify opportunities for events that support our client's growth and overall market presence. - Plan and strategize NBJ Events, including new events and improving existing events. - Make recommendations and partner with local leadership and advertising teams in planning events. - Be an active member of the local management team advocating for your department as well as the overall market success. - Collaborate with other local managers and department teams throughout the event planning process. - Continuous updates to Publisher and leadership team regarding activities. - Work collaboratively and cooperatively with members of all other departments for events. - Be an active member of the Nashville business community to elevate and grow NBJ brand and event quality. - Individual will be responsible for budget related to event recommendations and budget in partnership with sales team to meet event success (P&L) - Majority of NBJ events occur weekdays during business hours, however, there will be some evening events where Event team members are expected to plan/participate. - MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms) Then "Event Ownership, Planning & Management:" then a list: - Prepare detailed budgets and forecasts of event attendance, income and expenses. - Gather, compare & present price quotes for all event related expenses. - Select site, caterer, accessories, and other vendors. - Negotiate and sign contracts for services rendered. - Develop detailed timelines for each event. - Determine and communicate staff and client responsibilities. - Individual is responsible for choregraphing and managing event day. - In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants. - Script sponsor presentations and main program. - Manage ticket sales through the online registration process and oversee attendance lists. - Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists etc. Utilize vendor trades whenever possible to assure we produce a high-quality event with the lowest possible cash outlay. Track trade schedules to assure dollar for dollar completion of contract. - Prepare pre and post event promotions through house ads, direct mail, and broadcast e-mails to attendees. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of PSBJ brand. - Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp's, attendance list, and no-shows. Then "Vendor & Sponsor Management:" list: - Organize and facilitate sponsor meetings as necessary. - Gather sponsor bios and company promos for event recognition. - Ensure sponsor deliverables are addressed throughout the event process. - Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client's needs. - Provide creative recommendations for sponsors and on-site event activations. Then "Professional Development:" paragraph: The Events Director should participate in all applicable training offered by ACBJ and the business unit. In addition, individual is encouraged participate in at least one external training opportunity each year, as agreed upon with the Publisher. Then "Other:" line: All team members should be prepared to assist with any other task requested by the Publisher. Then "Education:" College degree or comparable work experience Then "Experience:" 3-5 years preferred Then "Specific Skills:" Office 365 Products (Excel, Word, TEAMS, etc.) MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms) Then benefits paragraph: The well-being of our employees is paramount... list of benefits. Then "COMPENSATION:$100,000 - $115,000 (salary + bonus)" We need sections: About the role (intro), Responsibilities (list of duties), Requirements (maybe education/experience?), Qualifications (maybe skills?), Skills (specific skills), Benefits, Pay, Schedule. We need to decide what goes where. The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. Thus we need to include sections only if there is real specific content. We have content for About the role (intro paragraph). Responsibilities (many bullet points). Requirements? Could be education and experience (College degree or comparable work experience; 3-5 years preferred). That's specific. Qualifications? Might be overlapping with requirements; but we can treat Qualifications as maybe "Professional Development" or "Other"? However we need to avoid thin sections. Perhaps combine Requirements and Qualifications into one? But the instruction says we can have sections like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which to include based on content. We have: - Education: College degree or comparable work experience - Experience: 3-5 years preferred - Specific Skills: Office 365 Products (Excel, Word, TEAMS, etc.) MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms) Thus we could have a "Requirements" section containing education and experience (maybe as a list). Then a "Skills" section containing specific skills (Office 365, virtual environment). Could also have "Qualifications" maybe for Professional Development? But that is not a requirement but a qualification? The posting includes "Professional Development: The Events Director should participate in all applicable training offered by ACBJ and the business unit. In addition, individual is encouraged participate in at least one external training opportunity each year, as agreed upon with the Publisher." That's more like expectation, could be under Qualifications or Responsibilities? Might be better as a separate section "Qualifications" but it's not a hard requirement; still substantive. However we need to avoid thin sections. Could combine Professional Development into Qualifications as a bullet list. We also have "Other: All team members should be prepared to assist with any other task requested by the Publisher." That's generic; could be omitted as boilerplate? It's not duplicated but it's a generic statement. Might be considered boilerplate? It's not EEO but it's a generic "other duties". Might be considered filler; but it's substantive? It's a statement about flexibility. Could be included under Responsibilities as a bullet? Might be okay. We also have schedule info: "Majority of NBJ events occur weekdays during business hours, however, there will be some evening events where Event team members are expected to plan/participate." That's schedule info. So we should include a Schedule section with that sentence. Pay: "COMPENSATION:$100,000 - $115,000 (salary + bonus)" => Pay section. Benefits: paragraph about benefits with list. So Benefits section. Now we need to avoid duplication: The phrase "MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms)" appears twice: once in responsibilities list and again under Specific Skills. We should preserve all substantive info but not duplicate? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. It doesn't explicitly say to deduplicate, but we should avoid duplicated lines. It says "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to ensure we don't repeat the same sentence twice. We can keep it once, perhaps under Skills. Thus we need to craft sections:

  About the role

  Nashville Business Journal is excited to hire a strategic minded Events Director on our team! We are fast paced, team oriented, and collaborative group that partners with our clients and engages our local communities where we live and work. This individual is responsible for owning the strategy and success of NBJ events.

  Responsibilities

  • Identify opportunities for events that support our client's growth and overall market presence.
  • Plan and strategize NBJ Events, including new events and improving existing events.
  • Make recommendations and partner with local leadership and advertising teams in planning events.
  • Be an active member of the local management team advocating for your department as well as the overall market success.
  • Collaborate with other local managers and department teams throughout the event planning process.
  • Continuous updates to Publisher and leadership team regarding activities.
  • Work collaboratively and cooperatively with members of all other departments for events.
  • Be an active member of the Nashville business community to elevate and grow NBJ brand and event quality.
  • Individual will be responsible for budget related to event recommendations and budget in partnership with sales team to meet event success (P&L).
  • Prepare detailed budgets and forecasts of event attendance, income and expenses.
  • Gather, compare & present price quotes for all event related expenses.
  • Select site, caterer, accessories, and other vendors.
  • Negotiate and sign contracts for services rendered.
  • Develop detailed timelines for each event.
  • Determine and communicate staff and client responsibilities.
  • Individual is responsible for choreographing and managing event day.
  • In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants.
  • Script sponsor presentations and main program.
  • Manage ticket sales through the online registration process and oversee attendance lists.
  • Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists etc. Utilize vendor trades whenever possible to assure we produce a high-quality event with the lowest possible cash outlay. Track trade schedules to assure dollar for dollar completion of contract.
  • Prepare pre and post event promotions through house ads, direct mail, and broadcast e-mails to attendees. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of PSBJ brand.
  • Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp's, attendance list, and no-shows.
  • Organize and facilitate sponsor meetings as necessary.