Event Coordinator (Kansas)

About the role

This position manages events from start to finish, including order entry, communication with event contacts, maximizing sales at each event, and reconciling all inventory and accounting paperwork post-event. Responsibilities also include receiving and sorting items in the Lenexa warehouse, as well as loading and unloading semi-trucks for various events. The role involves traveling to site championship events to oversee operations, including inventory, reorders, and reconciliation.

About Unrivaled Teamwear

Unrivaled Teamwear serves as the parent company of Gear for Sports and Knights Apparel, industry leaders in the sports and team apparel space. Our family of brands delivers top-quality decorated garments using premium fabrics and creative decoration options. We offer a premier selection of sportswear, from T-shirts and caps to fleece, performance wear, and outerwear, backed by exceptional service.

Responsibilities

• Enter all orders into the order entry system within one week of receiving the merchandise plan.
• Strive to achieve an 85% sell-through of collegiate merchandise for each assigned site.
• Complete operational plans for major collegiate events within one to two months of the event start date.
• Turn over all event-related paperwork to the finance coordinator within one week of event conclusion.
• Ensure usage of residual inventory at conference championships and communicate reorder needs with event or merchandise managers.
• Travel on-site to major NCAA and Conference Events to manage inventory and sales opportunities.
• Communicate with host event sites before, during, and after events to maximize sales, verify receipt of items, handle reorders, and manage return instructions for unsold goods.
• Compile "Event in a Box" information in a timely manner for shipping when required.
• Maintain a clean and organized warehouse.
• Make all travel arrangements at least 30 days in advance.
• Assist the Finance Coordinator in communicating with site contacts regarding outstanding or delinquent site information, payments, or assets.
• Complete event recaps within the deadline set by the event manager.
• Ensure inventory starting verification and settlements with the site are completed before and immediately after the event.
• Load and unload semi-trucks from various events in all weather conditions.
• Work in the warehouse as needed and assist with tasks assigned by the event manager.
• Operate an electric pallet jack and electric reach truck to store and retrieve products in an elevated racking system.

Requirements

• Bachelor’s degree strongly preferred or equivalent years of comparable experience.
• Solid decision-making skills with the ability to influence others.
• Knowledge and passion for collegiate sports strongly preferred.
• Ability to stand for long periods and work in hot and humid conditions.
• Flexibility to adjust to various responsibilities and assist as needed.
• Willingness to work in a warehouse and accomplish all assigned tasks.
• Working knowledge of Microsoft Office and Adobe Creative Suite.
• Substantial travel required, including weekends and holidays.
• Willingness to be trained on warehouse equipment (e.g., electric pallet jack, electric reach truck).

Physical Demands

• Regularly required to sit, talk, hear, and use hands to handle objects, tools, or controls.
• Occasionally required to stand, walk, stoop, or crouch for extended periods.
• Must be able to push, lift, and carry 40-50 pounds of merchandise and fixtures during store builds or truck unloading.