Event Coordinator #JR-00852

About the role

The Resort Programs & Special Events Office enhances Virginia Beach’s Resort Area environment for residents and visitors through coordination of City Code enforcement, entertainment programming, franchise business opportunities, hospitality services and maintenance. The office also serves as the City-wide resource for special event and film production permitting, helping to create and capture meaningful experiences.

Responsibilities

• Plan, direct, and supervise large events (5,000+ attendees) ensuring compliance with occupancy agreements, safety and welfare regulations, contractual requirements, and delivery of exceptional customer service.
• Coordinate permitting processes and City services/logistics for special events, beach weddings, commercial and private property use, and film productions.
• Create detailed City Service Requests in a timely manner through a computerized event management system for distribution to other City Departments.
• Act as liaison between event organizers and state/city agencies.
• Monitor and critique special events and filming activities to ensure compliance with City policies, codes, and regulations.
• Organize and prioritize work to meet deadlines with attention to detail; work independently exercising judgment and initiative.
• Monitor City contracts for special events, entertainment, and franchises and report on compliance with terms and conditions.
• Compile data and prepare reports regarding special events and filming activities.
• Perform other duties as required by operational needs, including evenings, weekends, holidays, and overtime.

Requirements

• High school diploma or GED plus six years of experience in event supervision, hotel event coordination, association meeting planning, business or public administration, public relations, hotel/restaurant management, or supervision in a public assembly facility; or any equivalent combination of experience and training.
• Current and valid driver’s license.
• Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.

Qualifications

• 2 years of direct experience managing outdoor special events.
• Experience collaborating with City and State agencies on event logistics.
• Basic knowledge of City codes.

Skills

• Proficiency with Customer Relationship Management (CRM) software and Microsoft Office Suite.
• Experience with at least 3 types of events: festivals, concerts, sporting events, parades, conventions, charitable events, or expressive activity.
• Experience managing events with attendance of 5,000+.

Benefits

• Paid time off.
• Paid holidays.
• Health, dental, and vision insurance options.
• Wellness program.
• Retirement benefits.
• Tuition reimbursement.