Event Coordinator (Chaldean American Chamber of Commerce)

Job Tasks And Responsibilities

• Plan and conceptualize all aspects of special events including site selection, theme, guest speakers, food & beverage, and audio/visual needs.
• Provide subject matter expertise on all aspects of event planning in various capacities (from small to large scale events).
• Engage attendees, sponsors, committee members, and prospective donors before and during events.
• Conceptualize and host virtual events.
• Ensure that special events progress seamlessly by following established procedures and collaborating with committee members.
• Provide regular event planning updates to management and executive leadership.
• Establish and maintain relationships with vendors, conference centers, event venues, caterers, printers, graphic designers, and other service providers.
• Identify, cultivate, and solicit event sponsors to support Chamber programs and initiatives.
• Plan and execute events while adhering to budgetary and scheduling requirements.
• Collaborate with the marketing team to promote events and maximize attendance.
• Manage event registration and RSVP tracking, ensuring accurate attendee records and reporting.
• Attend and oversee all special events.
• Prepare post-event reports including attendance metrics, sponsor fulfillment, event photography, video highlights, and website updates.
• Manage multiple concurrent events and competing priorities while maintaining high-quality execution.
• Manage event setup, teardown, and post-event follow-up activities.
• Evaluate event success using outcomes to drive enhancement of future events.

Key Competencies

• Strong verbal and written communication skills
• Professional presence and interpersonal skills
• Customer service and relationship-building skills
• Strong organizational and project management skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Initiative and independent problem-solving
• Adaptability in fast-paced, high-pressure environments
• Ability to work evenings and weekends, as required for events.

Education And Experience

• Associate or bachelor’s degree in business, marketing, or related field preferred.
• Minimum of two years of experience managing events and overseeing contracts for services.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM databases, event registration platforms, and virtual meeting software preferred.
• Familiarity with social media platforms and email marketing tools is a plus.
• Demonstrated ability to work independently, take initiative, and collaborate effectively with staff, volunteers, board members, and community stakeholders.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Occasional standing, walking, bending, and reaching in an office environment.
• Ability to stand and walk for extended periods during events.
• Ability to lift and carry items up to 15 pounds as needed.
• Ability to operate office equipment.