EVENT COORDINATOR

About the role

The Village of Ruidoso is seeking a motivated, creative, and highly organized Events Coordinator to assist with planning, coordinating, and executing community events, tourism initiatives, concerts, film scouting, economic development activities, and programs that enhance quality of life for residents and visitors.

Responsibilities

• Assist with planning, organizing, and coordinating Village-sponsored events, festivals, sporting events, and community programs.
• Serve as a point of contact for event organizers utilizing Village facilities including the Convention Center, parks, and other public spaces.
• Oversee and coordinate event permits and procedural requirements, ensuring all applications meet Village policies and regulatory standards.
• Auxiliary with event logistics including scheduling, site setup, vendor coordination, equipment needs, and staffing.
• Collaborate with Village departments including Parks & Recreation, Police, Fire, Public Works, Tourism, and Administration to ensure safe and successful events.
• Support marketing and promotional efforts in partnership with tourism and communications staff.
• Oversee on-site event operations as needed to ensure organization, safety, and a positive visitor experience.
• Track event data and assist with preparing reports on attendance, outcomes, and economic impact.
• Build and maintain relationships with community organizations, sponsors, tourism partners, and event promoters.
• Aid in identifying and locating potential events, film opportunities, and economic development initiatives that benefit the Village.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Media Production, Public Administration, or a related field preferred.
• Experience in event planning, tourism, hospitality, media production, or municipal operations preferred.
• Experience with photography, videography, and basic video editing software is highly desirable.
• Strong organizational, communication, and problem-solving skills.
• Experience coordinating vendors, volunteers, and logistics.
• Proficiency with Microsoft Office and familiarity with video editing software such as Adobe Premiere, Final Cut, or similar programs preferred.
• Valid driver’s license required.
• Must be willing to take and pass a drug/alcohol test and comply with the “Drug Free” Village of Ruidoso Policy.
• Must be able to pass regular criminal history checks.
• Must possess and maintain valid New Mexico motor vehicle operator’s permit of appropriate classification and endorsement as required.
• Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law.