Event Coordinator

Job Summary

The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators must understand what it takes to make sure the logistics work out, keep everything within the allocated budget, arrange onsite event vendors, ensure that the event itself is carried out smoothly and resident satisfaction.

Essential Responsibilities

• Execute the planning, promotion and implementation of recreation activities, up to and including attention to financial and time constraints
• Manage events and address potential problems that may arise or impact the integrity of the event
• Monitors the Clubhouse usage and coordinates the rental schedule
• Tracks event/program enrollment
• Works with community to innovate and plan new ideas and events and attends them
• Performs special projects as assigned by Property Manager
• Establishing and maintaining relationships with vendors and venues
• Negotiates with vendors to achieve the most favorable terms
• Works a flexible schedule including split shifts, evenings, weekends, and holidays per event scheduled

Requirements and Skills

• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Outstanding vendor management skills
• Excellent communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• A degree in hospitality management, public relations, or a relevant field is preferred, but not required.