Event Coordinator

About the role

The Event Coordinator plays a critical role in developing and executing programs and events that support the College of Arts & Science. This role manages operational needs, coordinates with artists, agents, vendors, and caterers to ensure the seamless delivery of events. The Event Coordinator manages event logistics, coordinates outreach efforts, and fosters community and campus engagement opportunities to elevate the College of Arts & Science and the Concert Series' visibility and impact.

Responsibilities

• Aid in coordinating all logistical aspects of performing arts events, including artist hospitality, catering selection, and venue coordination
• Manage contracts, insurance, and compliance requirements in coordination with campus partners
• Develop event production timelines, load-in/load-out schedules, and staffing plans
• Maintain budget tracking and reconcile post-event expenses
• Serve as liaison to performers, campus partners, vendors, and community stakeholders to ensure smooth event execution
• Plan and coordinate public and campus engagement events, including concerts, lectures, workshops, and special programming
• Support academic programs and college-hosted events as needed
• Develop outreach initiatives to increase audience engagement, including partnerships with campus groups and local schools
• Assist in the development of event-related communications and promotional materials in partnership with the Marketing Associate
• Provide on-site event coordination, including supervision of volunteers and student staff

Requirements

• A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.
• Experience in performing arts, education, or event management
• Excellent organizational, communication, and project management skills
• Strong project management skills
• Familiarity with university system, procedures, and facilities

Qualifications

• Minimum qualifications: A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.
• Preferred qualifications: Experience in performing arts, education, or event management; Excellent organizational, communication, and project management skills; Strong project management skills; Familiarity with university system, procedures, and facilities.

Skills

• Event planning and coordination
• Artist and vendor management
• Logistics and budget management
• Outreach and community engagement
• Communication and project management

Benefits

This position is eligible for University benefits, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement.

Pay

$24.00 - $26.44 per hour

Schedule

Shift Office hours, Monday to Friday, 8 a.m. to 5 p.m. Evenings and weekends based on event schedule.

Internal Applicants

To determine your university title, access the Talent Profile in myHR.

Sponsorship Information

No employment visa sponsorship is available for this position.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.