Event Coordinator

Responsibilities

• Aid in event planning by handling logistics such as speaker arrangements, hotel accommodations, audio visual needs, room reservations, site designs, facility arrangements, catering, parking, transportation and vendor services.
• Staff events, overseeing site setup and vendor arrangements.
• Create and assemble relevant informational materials and invitations.
• Design and generate online response sites for selected events.
• Prepare schedules, agendas, and informational materials for events and distribute them as necessary.
• Handle University forms like work orders, parking requests, and transportation requisitions.
• Arrange for billing of event expenses in collaboration with the Dean’s office and other Advancement and College of Engineering staff.
• Track event budgets and expense summaries.
• Compile post-event evaluations and solicit feedback from all staff involved in the event.
• Maintain data in event management databases, track individual participant records, and organize inventory for use or distribution at the event.
• Reorder office supplies as needed.
• Provide briefing information on select University and non-University participants for the Dean, faculty members, or University executive officers as appropriate.
• Respond to inquiries about events within a 48-hour period.
• Support staff events as needed.
• Prepare and submit P-Card statements accurately and on time.
• Collaborate with supervisor and staff to plan and execute Michigan Engineering events such as Departmental Professorship events, Office of Advancement Events, Faculty Honors Dinner Dance, Spring Graduation, Michigan Engineering Homecoming Weekend, and Scholarship Fellowship Luncheon.

Requirements

• A bachelor's degree or an equivalent combination of education and experience.
• Excellent interpersonal and communication skills.
• Ability to function well among colleagues and guests under high pressure situations.
• Availability to staff events on weekends and before 8 a.m. and after 5 p.m. on weekdays.
• Valid driver's license and vehicle to pick-up and deliver materials in preparation for events.
• Extensive knowledge using G Suite and Microsoft Office.
• Flexibility with changing circumstances and work schedule.

Qualifications

• Experience working in the educational sector.
• Knowledge of University organization policies and procedures.

Skills

Not specified

Benefits

Not specified

Pay

Not specified

Schedule

Not specified