Event Coordinator

Event Coordinator

Position Summary:

The Event Coordinator is responsible for planning and executing logistics for events, including vendor selection and arrangements, purchase requisitions, event management, and coordination for Tank Connection and its subsidiary businesses and properties. They will be responsible for managing timelines, working with budgets, and collaborating with multiple organizations, vendors, and individuals for a wide variety of corporate, private, and public events.

• Oversee the planning and execution of events, including, but not limited to the following:
  • Tank Connection company events
  • Luncheons
  • Training
  • Guest events
  • Employee appreciation events
  • Community-related events
  • School tours
  • Speaking engagements
  • Career fairs
  • Trade show coordination
  • Golf course-related events
  • Tournaments
  • Restaurant and event center events
  • Catering
  • Special events
• Work closely with the Marketing Director, Marketing Supervisor, Golf Course Manager, Restaurant Manager, and the Marketing team to coordinate and fulfill event requirements.
• Represent Tank Connection at local and regional career fairs.
• Maintain and coordinate multiple events at a time for a diverse range of event-related tasks.
• Aid with Public Relations responsibilities and marketing projects.
• Develop actionable plans for events.
• Vendor selection, correspondence, confirmation, and coordination.
• Seeking and scheduling volunteer participants.
• Be responsible for all aspects and coordination of events, or as required.
• Trade show management.
• Sets up trade shows for sales representatives, including booth registration, badges, sponsorships, shipping and handling, booth rentals, contract agreements, scheduling, and coordination.
• Event coordination for training events.
• Food events, hiring vendors and catering services, event layout, and setup.
• Building and maintaining a healthy relationship with event contacts, area schools, vendors, etc.
• Assist with marketing with projects and tasks as needed.
• Tank Connection Event Coordinator activities involving employee morale (Christmas, Food Trucks, Summer Event, Safety Luncheons, etc.)

Skills and Specifications:

• Possesses the right demeanor, attitude, interpersonal skills, and energy for working with different personality types for events and public relations projects.
• Maintain ongoing knowledge and skills of current technology trends and media platforms.
• Knowledge of Google Suite.
• Experience with Adobe Creative Suite and Microsoft applications is a plus.
• Work in a collaborative environment.
• Must be detail-oriented, organized, and have strong file maintenance and record-keeping skills.
• Requires strong communication and interpersonal skills.
• Able to work proactively and independently on a wide variety of projects.
• Willing to perform other duties as assigned.