Event Coordinator
Oklahoma City Zoo and Botanical Garden · Oklahoma City, OK · 1 mo ago
On-siteArt & Creative$19.27–$22.16/hrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real content. The posting includes:
- About the role: description: "Help create the moments people come to the Zoo to celebrate..." etc. That's a paragraph.
- Responsibilities: bullet list of duties (the "What you’ll do" section). Should be
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real content. The posting includes:
- About the role: description: "Help create the moments people come to the Zoo to celebrate..." etc. That's a paragraph.
- Responsibilities: bullet list of duties (the "What you’ll do" section). Should be - .
- Requirements: maybe "What you’ll bring" includes experience, skills, etc. Could be split into Requirements and Qualifications and Skills. But we need to follow instruction: Use headings for those categories if content exists. We can decide to put experience etc under Requirements, qualifications under Qualifications, skills under Skills. However we must not create sections with filler. Let's parse.
"What you’ll bring" includes:
- Two years of experience in event execution or hospitality, or an equivalent combination of education and experience that prepares you to perform the work.
- Strong organization and follow-through, including the ability to manage multiple events and deadlines at once.
- Clear, professional communication with clients, guests, vendors, and coworkers by phone, email, and in person.
- Sound judgment and the ability to solve problems when plans or on-site conditions change.
- Customer service skills and an interest in creating thoughtful guest experiences.
- Familiarity with Microsoft Word, Excel, and PowerPoint; experience with CRM tools, budgets, or event revenue and expense tracking is valuable.
- A bachelor’s degree is preferred, but related event management experience is also welcome.
- A valid Oklahoma driver’s license within 30 days of hire and an acceptable driving history to operate Zoo vehicles.
- Experience planning and executing private events such as weddings, birthday parties, corporate events, or venue rentals is especially relevant to this opening.
We can categorize:
- Requirements: maybe the experience, driver's license, etc. Could be "Two years of experience..." and "valid Oklahoma driver’s license". Also "Experience planning and executing private events...".
- Qualifications: maybe "A bachelor’s degree is preferred, but related event management experience is also welcome."
- Skills: organization, communication, judgment, customer service, familiarity with MS Office, CRM tools, budgets, etc.
But we need to avoid duplication. Could also combine into one "Requirements" section with bullet list. However instruction says use headings for those categories if content exists. It's okay to have only some sections.
We also have Pay: "Starting pay: $19.27–$22.16 per hour". So we need a Pay section with that info.
Schedule: "The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Because events take place outside those hours, this position will frequently require evening and weekend work based on the event schedule." So we have schedule details.
Benefits: "As a full-time employee, you will be eligible for benefits including medical, dental, and vision coverage, paid time off and sick leave, tuition assistance, employer-paid long-term disability and life insurance, and a ZOOfriends membership, subject to plan terms and eligibility." So Benefits section.
Also there is a brief "Why join the Zoo?" paragraph that could be part of About the role or maybe a separate section? Not required headings. Could include under About the role as additional paragraph.
We must not include boilerplate like EEO etc. Not present.
We must not repeat job title as heading. Not include Job ID.
We must output only HTML fragment.
Thus structure:
About the role
Help create the moments people come to the Zoo to celebrate. The Oklahoma City Zoo & Botanical Garden is seeking a Special Events Coordinator to plan and execute private events, birthday parties, and public Zoo events. This role brings together client service, creative planning, detailed logistics, and on-site coordination. We’re especially interested in someone who has helped bring private events such as weddings, corporate gatherings, and celebrations from planning through execution. You’ll also support signature Zoo events and develop new experiences that connect guests with our mission while generating revenue for the Zoo.
Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places. As a full-time employee, you will be eligible for benefits including medical, dental, and vision coverage, paid time off and sick leave, tuition assistance, employer-paid long-term disability and life insurance, and a ZOOfriends membership, subject to plan terms and eligibility.
But we already have Benefits section separate; we might not duplicate benefits in About. Better to keep About role description only, and put Benefits separate. The "Why join the Zoo?" paragraph includes benefits mention; we could keep that as part of About role but then Benefits section would duplicate. To avoid duplication, we could keep About role as first paragraph only, and move the "Why join the Zoo?" to Benefits section? Actually Benefits section should list benefits; we can incorporate that sentence there. The "Why join the Zoo?" also includes motivational sentence; we could keep that as part of About role but not mention benefits. Let's split: About role: first paragraph only (the descriptive). Then Benefits section: list benefits. Then we can add a short motivational sentence maybe not needed. But we must preserve ALL substantive information; we cannot omit the "Why join the Zoo?" sentence. It is substantive. So we need to include it somewhere. Could include it in About role as a second paragraph, but then Benefits section would still need to list benefits; we could avoid duplication by not repeating the benefits list in About role. The "Why join the Zoo?" paragraph includes benefits mention; we could keep that paragraph as is, and then Benefits section could just list the benefits without repeating the motivational sentence. However that would duplicate the benefits mention (the list). To avoid duplication, we could put the motivational sentence in About role, and then Benefits section just list the benefits (without repeating the motivational sentence). But the Benefits section would still need to convey the benefits; we can list them. The motivational sentence is separate from benefits list; it's okay to have it in About role. Then Benefits section just lists the benefits. That way we preserve both.
Thus:
About role: two paragraphs: first descriptive, second motivational "Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places."
Then Benefits section: list benefits.
Now Responsibilities: bullet list from "What you’ll do". We'll create - each duty.
Requirements: maybe combine experience, driver's license, etc. Could be bullet list.
Qualifications: bachelor's degree preferred.
Skills: organization, communication, judgment, customer service, familiarity with MS Office, CRM tools, budgets, etc.
Pay:
Starting pay: $19.27–$22.16 per hour
Schedule: The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Because events take place outside those hours, this position will frequently require evening and weekend work based on the event schedule.
We also have work environment details: "Work takes place throughout the Zoo, both indoors and outdoors, including in heat, cold, rain, and other weather conditions.The position involves periods of walking, sitting, and standing, including standing for up to four hours; bending, stooping, and kneeling; and pushing, lifting, or carrying up to 30 pounds independently or up to 50 pounds with assistance. The position is subject to pre-employment and/or periodic background checks. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions." This could be part of Schedule or a separate section like "Work Environment". But we only have headings list; we could put under Schedule or maybe under Responsibilities? Better to create a section "Work Environment" but not in allowed headings list. The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we should use those headings; we could add others but they gave examples. Safer to stick to those. Where to put work environment details? Could be part of Schedule (since schedule includes work environment). Or we could add a brief sentence in Schedule paragraph. We'll incorporate into Schedule paragraph.
Thus Schedule paragraph: "The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Because events take place outside those hours, this position will frequently require evening and weekend work based on the event schedule. Work takes place throughout the Zoo, both indoors and outdoors, including in heat, cold, rain, and other weather conditions. The position involves periods of walking, sitting, and standing, including standing for up to four hours; bending, stooping, and kneeling; and pushing, lifting, or carrying up to 30 pounds independently or up to 50 pounds with assistance. The position is subject to pre-employment and/or periodic background checks. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions."
Now we need to ensure we don't create sections with filler. All sections have content.
Now produce HTML.
Let's draft:
About the role
Help create the moments people come to the Zoo to celebrate. The Oklahoma City Zoo & Botanical Garden is seeking a Special Events Coordinator to plan and execute private events, birthday parties, and public Zoo events. This role brings together client service, creative planning, detailed logistics, and on-site coordination. We’re especially interested in someone who has helped bring private events such as weddings, corporate gatherings, and celebrations from planning through execution. You’ll also support signature Zoo events and develop new experiences that connect guests with our mission while generating revenue for the Zoo.
Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places.
Responsibilities
- Coordinate the details of private event rentals, Zoo buyouts, and birthday parties, including admission, parking, audio/visual needs, vendor access, guest arrival and departure, animal experiences, and other services.
- Work with the business development team to turn booked events into clear, workable plans.
- Communicate timelines, setup needs, event details, and departmental responsibilities to Zoo teams and external vendors.
- Develop run-of-show information and attend assigned events to help resolve needs as they arise.
- Coordinate event production needs such as entertainment, lighting, sound, rentals, temporary staffing, signage, and activities.
- Help set up internal and external events, including tables, chairs, linens, signage, and stanchions.
- Support public Zoo events from concept through execution, including layouts, staffing, pricing, ticketing strategies, guest experience, and marketing coordination.
- Track event logistics, expenses, revenue, ticket sales, and other information needed to evaluate event performance.
- Represent the Zoo at assigned shows and networking events.
Requirements
- Two years of experience in event execution or hospitality, or an equivalent combination of education and experience that prepares you to perform the work.
- A valid Oklahoma driver’s license within 30 days of hire and an acceptable driving history to operate Zoo vehicles.
- Experience planning and executing private events such as weddings, birthday parties, corporate events, or venue rentals is especially relevant to this opening.
Qualifications
A bachelor’s degree is preferred, but related event management experience is also welcome.
Skills
- Strong organization and follow-through, including the ability to manage multiple events and deadlines at once.
- Clear, professional communication with clients, guests, vendors, and coworkers by phone, email, and in person.
- Sound judgment and the ability to solve problems when plans or on-site conditions change.
- Customer service skills and an interest in creating thoughtful guest experiences.
- Familiarity with Microsoft Word,
About the role
Help create the moments people come to the Zoo to celebrate. The Oklahoma City Zoo & Botanical Garden is seeking a Special Events Coordinator to plan and execute private events, birthday parties, and public Zoo events. This role brings together client service, creative planning, detailed logistics, and on-site coordination. We’re especially interested in someone who has helped bring private events such as weddings, corporate gatherings, and celebrations from planning through execution. You’ll also support signature Zoo events and develop new experiences that connect guests with our mission while generating revenue for the Zoo.
Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places. As a full-time employee, you will be eligible for benefits including medical, dental, and vision coverage, paid time off and sick leave, tuition assistance, employer-paid long-term disability and life insurance, and a ZOOfriends membership, subject to plan terms and eligibility.
But we already have Benefits section separate; we might not duplicate benefits in About. Better to keep About role description only, and put Benefits separate. The "Why join the Zoo?" paragraph includes benefits mention; we could keep that as part of About role but then Benefits section would duplicate. To avoid duplication, we could keep About role as first paragraph only, and move the "Why join the Zoo?" to Benefits section? Actually Benefits section should list benefits; we can incorporate that sentence there. The "Why join the Zoo?" also includes motivational sentence; we could keep that as part of About role but not mention benefits. Let's split: About role: first paragraph only (the descriptive). Then Benefits section: list benefits. Then we can add a short motivational sentence maybe not needed. But we must preserve ALL substantive information; we cannot omit the "Why join the Zoo?" sentence. It is substantive. So we need to include it somewhere. Could include it in About role as a second paragraph, but then Benefits section would still need to list benefits; we could avoid duplication by not repeating the benefits list in About role. The "Why join the Zoo?" paragraph includes benefits mention; we could keep that paragraph as is, and then Benefits section could just list the benefits without repeating the motivational sentence. However that would duplicate the benefits mention (the list). To avoid duplication, we could put the motivational sentence in About role, and then Benefits section just list the benefits (without repeating the motivational sentence). But the Benefits section would still need to convey the benefits; we can list them. The motivational sentence is separate from benefits list; it's okay to have it in About role. Then Benefits section just lists the benefits. That way we preserve both. Thus: About role: two paragraphs: first descriptive, second motivational "Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places." Then Benefits section: list benefits. Now Responsibilities: bullet list from "What you’ll do". We'll create- each duty.
Requirements: maybe combine experience, driver's license, etc. Could be bullet list.
Qualifications: bachelor's degree preferred.
Skills: organization, communication, judgment, customer service, familiarity with MS Office, CRM tools, budgets, etc.
Pay:
Starting pay: $19.27–$22.16 per hour
Schedule:The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Because events take place outside those hours, this position will frequently require evening and weekend work based on the event schedule.
We also have work environment details: "Work takes place throughout the Zoo, both indoors and outdoors, including in heat, cold, rain, and other weather conditions.The position involves periods of walking, sitting, and standing, including standing for up to four hours; bending, stooping, and kneeling; and pushing, lifting, or carrying up to 30 pounds independently or up to 50 pounds with assistance. The position is subject to pre-employment and/or periodic background checks. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions." This could be part of Schedule or a separate section like "Work Environment". But we only have headings list; we could put under Schedule or maybe under Responsibilities? Better to create a section "Work Environment" but not in allowed headings list. The instruction says usefor section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we should use those headings; we could add others but they gave examples. Safer to stick to those. Where to put work environment details? Could be part of Schedule (since schedule includes work environment). Or we could add a brief sentence in Schedule paragraph. We'll incorporate into Schedule paragraph. Thus Schedule paragraph: "The typical schedule is Monday through Friday, 8 a.m. to 5 p.m. Because events take place outside those hours, this position will frequently require evening and weekend work based on the event schedule. Work takes place throughout the Zoo, both indoors and outdoors, including in heat, cold, rain, and other weather conditions. The position involves periods of walking, sitting, and standing, including standing for up to four hours; bending, stooping, and kneeling; and pushing, lifting, or carrying up to 30 pounds independently or up to 50 pounds with assistance. The position is subject to pre-employment and/or periodic background checks. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions." Now we need to ensure we don't create sections with filler. All sections have content. Now produce HTML. Let's draft:
About the role
Help create the moments people come to the Zoo to celebrate. The Oklahoma City Zoo & Botanical Garden is seeking a Special Events Coordinator to plan and execute private events, birthday parties, and public Zoo events. This role brings together client service, creative planning, detailed logistics, and on-site coordination. We’re especially interested in someone who has helped bring private events such as weddings, corporate gatherings, and celebrations from planning through execution. You’ll also support signature Zoo events and develop new experiences that connect guests with our mission while generating revenue for the Zoo.
Why join the Zoo? You’ll help people celebrate at a distinctive Oklahoma City destination while supporting the Zoo’s work for wildlife and wild places.
Responsibilities
- Coordinate the details of private event rentals, Zoo buyouts, and birthday parties, including admission, parking, audio/visual needs, vendor access, guest arrival and departure, animal experiences, and other services.
- Work with the business development team to turn booked events into clear, workable plans.
- Communicate timelines, setup needs, event details, and departmental responsibilities to Zoo teams and external vendors.
- Develop run-of-show information and attend assigned events to help resolve needs as they arise.
- Coordinate event production needs such as entertainment, lighting, sound, rentals, temporary staffing, signage, and activities.
- Help set up internal and external events, including tables, chairs, linens, signage, and stanchions.
- Support public Zoo events from concept through execution, including layouts, staffing, pricing, ticketing strategies, guest experience, and marketing coordination.
- Track event logistics, expenses, revenue, ticket sales, and other information needed to evaluate event performance.
- Represent the Zoo at assigned shows and networking events.
Requirements
- Two years of experience in event execution or hospitality, or an equivalent combination of education and experience that prepares you to perform the work.
- A valid Oklahoma driver’s license within 30 days of hire and an acceptable driving history to operate Zoo vehicles.
- Experience planning and executing private events such as weddings, birthday parties, corporate events, or venue rentals is especially relevant to this opening.
Qualifications
A bachelor’s degree is preferred, but related event management experience is also welcome.
Skills
- Strong organization and follow-through, including the ability to manage multiple events and deadlines at once.
- Clear, professional communication with clients, guests, vendors, and coworkers by phone, email, and in person.
- Sound judgment and the ability to solve problems when plans or on-site conditions change.
- Customer service skills and an interest in creating thoughtful guest experiences.
- Familiarity with Microsoft Word,