Event Coordinator

About the role

The Event Coordinator will support the client's events team by managing end-to-end planning, logistics, and execution of internal events and third-party industry conferences.

Responsibilities

• Maintain the organization's global events tracker, ensuring all upcoming events are current and accurately reflected.
• Develop and manage comprehensive project plans, coordinating venue and vendor selection, catering, AV, transportation, materials, and seating arrangements.
• Build and manage event websites and invitations using Cvent, including list management and attendance tracking.
• Collaborate with cross-functional teams to gather content and deliverables required for each event.
• Maintain event budgets, track expenses, and provide regular financial updates to the finance team.
• Conduct post-event evaluations by collecting feedback from participants and stakeholders to assess overall success.
• Support third-party conference logistics, including registration execution, sponsor material submissions, speaker prep coordination, and pre-event briefing document creation.

Requirements

• Experience with Cvent or similar event management platforms.
• 3-5 years of professional experience in event planning or a closely related field.
• Bachelor's degree in Event Management, Marketing, or a related field.
• Background or working knowledge of the financial services industry.
• Proficiency in Microsoft Office suite, including Outlook, PowerPoint, Word, and Excel.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail.
• Strong communication, interpersonal, and organizational skills with the ability to collaborate effectively across all levels of an organization.
• Ability to travel approximately 20% of the time.

Qualifications

• Familiarity with virtual event platforms such as ON24.

Skills

• Event Planning
• Project Management
• Financial Management
• Communication
• Organizational Skills
• Interpersonal Skills
• Travel

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan

Pay

$39-44/hr W2

Schedule

6+ month contract