EVENT COORDINATOR

About the role

This position supports the WorkDay ERP and is part of the ALL CAMPUS SUPPORT department in the Rogers Park-Lake Shore Campus. It is not split or fully grant-funded.

Responsibilities

• Develops strong internal and external customer relations through frequent communication and professional, courteous, and ethical interpersonal interactions.
• Aids faculty, staff, and student organizations in finding and booking meeting space on campus by processing reservations through the scheduling system, 25Live Pro.
• Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services and client satisfaction.
• Provides front-end event support, managing allocation of resources and coordinating logistics such as third-party vendors and campus partner involvement to ensure swift and accurate dissemination of details to relevant departments.
• Prepares weekly, monthly, quarterly, and annual reports as required.
• Balances operational and administrative needs with those of colleagues and clients.
• Assigns daily tasks and/or long-term projects for student workers in the absence of the Campus Reservations Manager, or as needed.
• Answers phone calls and responds to emails in a timely and efficient manner.
• Fulfills departmental policies and procedures.
• Follows all safety policies.
• Performs other duties as required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred.
• Minimum of three years event management/hospitality/scheduling experience, additional revenue management experience encouraged.
• Excellent communication skills, both written and verbal required.
• Must be able to work independently and as a part of a team and have the drive to succeed.
• Excellent decision-making ability and analytical skills.
• Strong organizational skills.
• Strong interpersonal and problem-solving abilities.
• Highly responsible & reliable.
• Ability to focus attention on a variety of tasks.
• Ability to handle high-pressure situations while balancing upcoming deadlines with long-term project management in a timely and effective manner.
• Energetic, innovative, and self-motivated.

Computer Skills

• Proficiency with MS Office Suite.
• Internet and email applications proficiency.

Special Instructions to Applicants

Loyola University Chicago seeks candidates who will contribute to its strategic plan to deliver a Transformative Education in the Jesuit tradition. Candidates should consult the university’s mission statements at www.luc.edu/mission/ and www.luc.edu/transformativeed.

Loyola University Chicago is committed to being an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. For more information, please visit www.careers.luc.edu/benefits.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education.

To apply, please visit here.