Event Coordinator

This role oversees event logistics, facility scheduling, customer support, and onsite coordination to ensure high-quality experiences aligned with institutional standards. The Event Coordinator serves as the primary liaison between the university and external organizations.

Responsibilities

• Develop and cultivate relationships with on-campus and external customers.
• Oversee scheduling, logistical planning, and special resource coordination for academic and departmental events.
• Develop event plans, timelines, layouts, and logistical documentation based on client needs and facility capabilities.
• Maintain accurate records of event requests, including scheduling forms, contracts, and surveys.
• Assist with logistical management of Liberty University’s summer camp programming.
• Ensure all events adhere to university policies, local regulations, safety protocols, and legal requirements.
• Assist with facility management and operations of the Champion Center, Summer Camps & Conferences, Liberty Mountain Conference Center, and Weddings @ LU programming.
• Remain informed about all events held on Liberty University campus.
• Adhere strictly to Liberty University policies, representing the university professionally.
• Work effectively as a team member, embracing and fostering LU’s Christian mission.

Senior Event Coordinator Responsibilities

• Lead the planning and execution of complex, high-impact events including conferences, athletic events, ceremonies, and VIP functions.
• Assist with data collection, reporting, and assessment metrics for client satisfaction.
• Conduct pre-event planning meetings and post-event evaluations for continuous improvement.
• Provide guidance, training, and mentorship to Event Coordinators and support staff.
• Assist leadership with onboarding and training initiatives for new staff.
• Contribute to the development and improvement of event management processes and service standards.

Supervisory Responsibilities

• Event Coordinator: Minimal supervisory responsibilities.
• Senior Event Coordinator:
  • Supervise 10-15 student workers, CSER staff, and interns.
  • Lead divisional team operations and task management.
  • Assist with onboarding and training for new team members.
  • Oversee complex and high-impact events and logistics.

Requirements

• Four-year college degree in business, event management, or sport management, or equivalent professional work experience.
• Well-developed interpersonal and communication skills.
• Familiarity with standard Microsoft Office software.
• Knowledge and experience coordinating events, summer programming, or managing facilities.
• Must be 21 years or older, possess a valid driver’s license with a minimum of five years of documented driving history, and maintain a clean driving record to obtain LU-approved driver certification.
• Senior Event Coordinator: 2+ years of event logistics or event planning experience.

Skills and Competencies

• Communication and Comprehension:
  • Ability to communicate effectively verbally and in writing.
  • Proficiency in English to convey messages and correspond professionally.
  • Public communication skills for professional representation of Liberty University.
• Organizational and Computer Skills:
  • Strong organizational skills.
  • Excellent computer skills.
• Problem Solving:
  • Ability to reason, analyze information, and apply judgment to solve routine and complex problems.
• Physical and Sensory Abilities:
  • Ability to travel to local and off-campus locations.
  • Frequent sitting for deskwork or typing for extended periods.
  • Regular hearing, speaking, standing, walking, and climbing stairs.
  • Ability to handle materials, reach overhead, kneel, or stoop.
  • Regularly lift up to 10 pounds.

Working Conditions

• Fast-paced, customer-oriented environment with frequent interactions with internal and external clients.
• Evening and weekend availability required based on event schedules.
• On-your-feet onsite coordination during event days, including walkthroughs and support tasks.
• Work environment includes a climate-controlled office setting with moderate noise levels.
• Use of personal or LU vehicles required for travel; valid Virginia driver’s license, acceptable DMV record, and liability insurance required.

Pay

$19.23 - $24.04 per hour, determined based on qualifications, experience, education, skills, and certifications, along with university needs and external market conditions.

Benefits

• Eligibility for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Schedule

Full time, onsite.