Event Coordinator

About the role

The Toledo Complex includes the Huntington Center and the Glass City Center, and this position provides support across both locations. The Event Coordinator is responsible for managing assigned events to ensure smooth and successful events at the facility.

Responsibilities

• Act as liaison and primary point of contact with client to plan and implement all aspects of the event through conclusion.
• Ascertain clients’ requirements for set‑up, security, ticketing, etc., and communicate event requirements to appropriate departments.
• Coordinate procurement of proper insurance coverage for events.
• Oversee operations, maintenance, contractors, etc., to assure event requirements are addressed and met.
• Prepare cost estimates and monitor final billings; provide the client with updates and changes in cost estimates.
• Initiate required paperwork.
• Provide guidance and supervision to service staff during events.
• Act as “point person” for outside promoters.
• Manage Guest Services, Maintenance, and Security employees during events.
• Other duties as required or assigned.

Qualifications

• Bachelor’s degree or a combination of training and 2‑3 years of related experience.
• Good communication and organization skills with the ability to handle multiple tasks simultaneously.
• Accuracy in performing assigned duties is essential.
• Proficiency with Microsoft Word and Excel; AutoCAD a plus.
• Willingness to work irregular hours, including nights, weekends, and holidays, as dictated by the event schedule.
• Ability to perform essential functions with professionalism, initiative, and enthusiasm; reasonable accommodations may be made for individuals with disabilities.

About Legends Global

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. It delivers a fully integrated solution of premium services across more than 450 venues worldwide, hosting over 20,000 events and entertaining 165 million guests each year. The company’s expertise spans feasibility and consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content and booking. Legends Global’s culture is built on respect, ambitious thinking, collaboration, and bold action, with a commitment to an inclusive workplace.