Event Coordinator

Accountabilities

• Manage the planning, execution, and continuous improvement of professional training events, ensuring smooth delivery across virtual and in-person formats.
• Require strong coordination skills, attention to detail, and the ability to manage multiple priorities while working with internal teams and external stakeholders.
• Plan, coordinate, and support all aspects of virtual and live training events, including scheduling, logistics, materials preparation, and event execution.
• Collaborate with state agencies, subject matter experts, consultants, and internal teams to deliver effective educational programs.
• Cookordinate conference and special event activities, ensuring alignment with client goals, timelines, and objectives.
• Manage event documentation, including participant materials, certificates, name badges, status reports, and planning documents.
• Utilize platforms such as Microsoft Teams, Zoom, and Webex to support online events and enhance participant engagement.
• Assist with instructional design and learning methodology approaches to create meaningful training experiences.
• Monitor event progress, communicate updates, and resolve logistical challenges throughout the planning and delivery process.

Requirements

• The ideal candidate brings experience in event coordination, project support, and professional communications, with the ability to manage multiple projects in a fast-paced environment.
• Strong organizational skills, technical confidence, and stakeholder collaboration abilities are essential for success.
• Bachelor’s degree with at least 2 years of related experience, or an equivalent combination of education and professional experience.
• Experience coordinating both virtual and in-person events, ranging from small meetings to large-scale programs with hundreds or thousands of participants.
• Strong knowledge of Microsoft Office applications and familiarity with collaboration platforms such as Teams, Zoom, and Webex.
• Understanding of audio/visual technology requirements and virtual event setup processes.
• Excellent organizational skills with the ability to prioritize tasks, manage deadlines, and support multiple initiatives simultaneously.
• Strong written and verbal communication skills with the ability to collaborate effectively with diverse audiences.
• Ability to work independently while maintaining professionalism and attention to detail.

Benefits

• Competitive salary range of approximately $55,806-$74,750 annually, depending on experience, location, and role requirements.
• Fully remote work opportunity with occasional travel for events, approximately 1-4 times per year.
• Comprehensive medical, dental, and vision insurance options.
• 401(k) retirement plan with company matching contributions.
• Paid time off, holidays, and additional leave programs supporting work-life balance.
• Flexible work arrangements designed to support professional and personal priorities.
• Career growth opportunities supported by internal mobility resources and development tools.
• Wellness programs and additional benefits focused on employee support and long-term success.