Event Coordinator

Key Purpose

The Events Assistant is responsible and accountable for proactive and strategic support for all event operations.

Success Criteria

• Well organized with outstanding coordination and multitasking ability
• Is able to communicate up, down, and across the organization to ensure success
• Knowledge of principles and processes for providing customer service
• Intermediate skill level using Google applications (Gmail, Docs, Sheets, Slides, Hangouts, etc.) and Microsoft Office Suite
• Excellent verbal and written communication skills
• Reliable, responsible, dependable, and capable of fulfilling obligations and has a deep desire to anticipate, engage and satisfy customer needs
• A systematic approach to problem-solving
• Always promotes positive guest and co-worker relationships
• Calmly and effectively adapt to constructive feedback in high-stress environment

Key Accountabilities

• Event Coordination: Manage conference room bookings, company calendars, and event needs. Develop space and seating setups, and communicate with cross-functional teams
• Event Setup and Support: Set up, staff, and break down various events of all sizes. Assist in creating and executing virtual and hybrid events. Act as a liaison for physical productions, assisting speakers and crews, and handling onsite logistics
• Event Evaluation: Participate in retroactive reviews to measure the impact and resonance of completed events
• Collaboration: Curate programming and event ideas for various campuses. Assist with alignment of branding and marketing collateral across all campus displays
• Administrative Support: Provide ongoing administrative support, handle paperwork, answer phones, and perform additional projects as needed

Physical Demands & Work Environments

• Work up to 8 hours a day on your feet, excluding breaks
• Must be able to lift a minimum of 25lbs
• Come to work properly dressed according to the dress code
• Employee must be able to work under pressure and time deadlines during peak periods

HSEQ Compliance

All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

Preferred Qualifications

• 2+ years of experience in events or similar role
• Demonstrates excellent organizational and multitasking skills, able to handle multiple projects simultaneously
• Strong communication skills, both verbal and written
• Experience in a tech or creative entertainment company is a plus
• Proven track record as a production assistant or a strong enthusiasm for the industry
• Computer proficiency and familiarity with industry-specific terminology
• Resourceful and excellent problem-solver
• A collaborative team player

Qualifications

• 2+ years of experience in film production, or an audio and visual role
• A passion for gaming and empathy for the player experience
• Knowledge of integrating live production elements (audio, video, lighting, staging) to create memorable experiences

Benefits

• Medical, dental, life and disability insurance
• Comprehensive leave program based on employment status

Pay

The hourly pay range for this position is $36.07 per hour - $36.07 per hour.

Schedule

Work Hours: Mon-Fri, 9:00 am - 5:30 pm.