Event Coordinator

Responsibilities

• Work with Director and/or Event Planners to help facilitate pharmaceutical medical education programs including: Large scale programs such as Speaker Trainings, Product Theatres, Symposiums, Customer Receptions/Dinners, Congresses Small to mid-size programs such as Advisory Boards, KOL/HCP Engagements, local trainings 1:1 Consulting Meetings and HCP meals at large medical congresses/conventions
• Aid Meetings & Events Team with all logistical aspects of programs including: Manage registration websites & HCP communications Book air travel and ground transportation Process honoraria payments Process HCP expense reimbursement payments Research/source venues for events Order meeting materials and supplies Print/ship materials Data Input Travel to meeting locations and support Event Planners with on-site logistics Verify final attendee list and cross reference for accuracy Assist with the reconciliation process upon program completion

Qualifications

• A bachelor’s degree or equivalent work experience
• 1+ years relevant experience; administrative support, event planning and/or speaker bureau exposure (preferred)
• Microsoft Office Suite – Excel, Word, Power point, Outlook Adobe Acrobat Strong multitasking and organizational skills in a fast-paced environment Excellent communication, customer service, and problem-solving abilities Professional, detail-oriented, and proactive team player with a strong work ethic

Requirements

• This role is hybrid; candidates must be able to work from the Red Bank, NJ office (1-2 times per week) to support meeting operations, preparation, and distribution of meeting materials Ability to travel up to 25%, including occasional weekends, to support business and program objectives (typically 4-6 times a year)
• Must be able to pack and lift boxes up to 20 pounds

Pay

The potential base pay range for this role, when annualized, is $33,800.00 - $84,500.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time).

Benefits

Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.