Event Coordinator

About the role

Husch Blackwell LLP is seeking an Event Coordinator to support the planning, coordination, and execution of firm and client virtual and in-person events. This hybrid role is available in either the Milwaukee or St. Louis offices, requiring at least 3 days per week in-office presence. Internal candidates in other office locations are also welcome to apply.

Responsibilities

• Support the planning, coordination, and production of virtual events.
• Execute the technical aspects for remote broadcasting.
• Manage on-demand posting of virtual programs.
• Aid with event logistics including facility, rentals, food, materials, audio-visual, email communications, onsite facilitation, and post-event reporting.
• Conduct research of vendors and venues and propose options for events.
• Draft, format, and send email communications to promote firm events.
• Develop, update, and maintain event email distribution lists using firm’s CRM system.
• Prepare program materials including presentations, handouts, and name tags, as well as promotional items/giveaways as requested.
• Provide onsite support at firm events, including setup and teardown, registration, speaker assistance, venue and vendor coordination.
• Prepare RSVP, attendance, and survey summary reports.
• Post events to internal and external websites.
• Maintain event department documents including event calendars and forms.
• Provide additional event support as needed.

Requirements

• Associate’s degree with coursework in event planning, hospitality, marketing, communications or related area required; or combination of education and commensurate work experience required.
• 1-3 years of relevant meeting and event planning experience required, preferably in a professional services or agency environment.
• Experience with virtual event production and platform/tools preferred.
• Ability to travel to events as needed; occasional weekends required.
• Proficiency in Microsoft Office suite required.
• Experience with email marketing software preferred.
• Experience with website content management systems and HTML a plus.
• Experience with CRM software (e.g., InterAction) a plus.
• Excellent oral and written communications skills.
• Strong organizational abilities.
• Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.