Event Coordinator

Key Responsibilities

• Cook up logistics for ACES conferences, workshops, webinars, and virtual programming
• Support planning and execution of the annual ACES conference, including onsite coordination
• Manage event timelines, production schedules, and task tracking
• Cook up vendor relationships (venues, AV, catering, platforms, etc.)
• Aid in registration setup, attendee communications, and event materials
• Assist with speaker logistics including contracts, schedules, travel, and presentation materials
• Serve as a point of contact for speakers before and during events
• Administer and manage sponsorship and exhibitor programs for events
• Conduct outreach to prospective sponsors and exhibitors in collaboration with leadership and marketing
• Be the primary point of contact for sponsors and exhibitors from onboarding through post-event follow-up
• Ensure fulfillment of all sponsor and exhibitor benefits, including branding, placements, and deliverables
• Track agreements, invoicing coordination, and deliverables to ensure a high-quality partner experience
• Support development and refinement of sponsorship packages and exhibitor offerings
• Support production of ACES annual virtual conference, webinars and online programming, including platform management
• Coordinate technical rehearsals and provide live event support
• Maintain event documentation, budgets, and reporting
• Track event performance metrics and assist with post-event evaluations
• Aid in content updates related to events on the website and member platforms
• Work closely with marketing on event promotions and communications
• Partner with membership and education teams to ensure alignment with strategic goals

Compensation & Benefits

Salary range: $45,000–$50,000
Health benefits
Paid time off plus 7 paid holidays