Event Coordinator

Job Summary

Cornerstone Caregiving is seeking an Events Coordinator to support the planning, coordination, and execution of company events, meetings, trainings, office launches, conferences, and corporate initiatives across our rapidly growing national organization.

Responsibilities and Duties

• Event Planning and Coordination
• Assist in the planning, coordination, and execution of corporate events, regional meetings, trainings, conferences, and company initiatives nationwide.
• Cook up event logistics from planning through execution, including timelines, schedules, attendee communications, and registration management.
• Aid in venue research, vendor coordination, and event preparation to ensure successful event delivery.
• Support the development and organization of event materials, presentations, signage, name badges, and attendee resources.
• Keep project plans and event calendars updated to ensure deadlines and deliverables are met.
• Travel, Logistics & Vendor Management
• Support all event-related travel and logistical needs for attendees, employees, and leadership teams.
• Coordinate hotel accommodations, transportation, meals, and travel arrangements for company events and trainings.
• Communicate with venues, vendors, sponsors, and event partners to ensure all logistical requirements are executed effectively.
• Aid in managing contracts, invoices, expense tracking, and event budgets.
• Tackle logistical challenges and provide solutions to ensure a seamless event experience.
• Event Execution & Attendee Experience
• Be a key contributor during event execution and on-site operations.
• Assist with event setup, registration, attendee support, and event breakdown activities.
• Create a professional, organized, and engaging experience for attendees.
• Respond to event-related inquiries and provide timely support before, during, and after events.
• Support post-event evaluations, attendee feedback collection, and continuous improvement initiatives.
• Administrative Support & Special Projects
• Provide ongoing administrative and project support to the Director of Office Launch and Events and other leadership teams as needed.
• Aid in coordinating internal projects, employee engagement initiatives, and company-wide programs.
• Maintain organized event records, documentation, and reporting.
• Support operational initiatives that contribute to company growth and organizational effectiveness.
• Participate in special projects and additional responsibilities as assigned based on business needs and tenure within the role.

Qualifications and Skills

• A high school diploma or equivalent required; an Associate's or Bachelor’s degree preferred.
• 1-3 years of experience in event coordination, project coordination, hospitality, administrative support, or a related field.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent verbal and written communication skills with a professional and customer-service-oriented approach.
• A strong attention to detail and ability to execute tasks with accuracy and follow-through.
• Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications.
• The ability to work in a fast-paced environment and adapt to changing priorities.
• Strong problem-solving skills and ability to remain calm under pressure during event execution.
• The ability to travel as needed to support company events, trainings, and conferences.
• The ability to successfully complete all required background screenings.

Physical Requirements

• The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. This position may involve any or all of the following (not a complete list): sitting and standing for long periods of time; bending and stooping required; lifting up to 10 lbs. regularly and up to 50+ lbs. may be required; using a computer for extended periods: typing, staring at a bright monitor or TV screen; using fingers, wrists, and arms; stress on back may occur.

Benefits

Come change a life... Take the next step in your career path at Cornerstone Caregiving. Join our team of caring professionals who are making life brighter for seniors.