Event Coordinator

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. The County offers many benefits, including generous leave accruals, career development opportunities, remote and flex-work options, longevity pay, education assistance, health benefits, and a lucrative retirement plan.

About the role

The Events Coordinator is responsible for the planning, coordination, and execution of events on behalf of Bernalillo County. This position ensures all countywide events align with organizational objectives, public engagement goals, government protocols, legal policies and procedures, and county brand standards. The role oversees the full event lifecycle—from concept development through post-event analysis—for all events, working with elected officials, community stakeholders, and multiple departments.

Responsibilities

• Plan, coordinate, and oversee a variety of County events such as community and signature events sponsored by elected officials, public meetings, dedications, and cultural or historical initiatives.
• Recruit, screen, and manage event vendors including food vendors, craft and artisan vendors, entertainment, and exhibitors.
• Ensure compliance with permits, insurance, and licensing requirements.
• Coordinate and execute logistics for event setup, tear-down, volunteer activities, vendor participation, and event operations.
• Manage agreements and permits related to venues, vendors, rentals, event registration sites, and performers.
• Support contract administration, purchasing, and revenue processing.
• Advise departments and elected officials on event planning strategies, including budgeting, logistics, and presentation methods.
• Conduct post-event evaluations to improve future programming.
• Provide leadership for special projects and initiatives as assigned.
• Represent the County at external meetings, develop community partnerships, and expand outreach efforts.
• Oversee project staff or volunteers as assigned.
• Handle confidential records and communications in accordance with County policy.

Requirements

• Bachelor’s degree in Hospitality Management, Marketing, Communication, Public Relations, Public Administration, Business Administration, or a related field.
• One (1) year of experience as a special event coordinator.
• Any equivalent combination of related education and/or experience may be considered.

Preferences

• One year of project lead experience.

Screening and Compliance

• Successful completion of a post-offer employment medical examination.
• Adherence to all County safety guidelines.
• Completion of all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Completion of required supervisor training, if applicable.

Working Conditions

• Most work is performed indoors in a climate-controlled environment.
• Primary work surfaces include carpeted or tiled floors.
• Work may be performed independently, in teams, or with volunteers.
• Regular evening, weekend, and holiday work is required.
• Occasional outdoor work in varying weather conditions.
• Must be able to stand or walk for extended periods (up to 16 hours in a single day during events).

Equipment, Tools, and Materials

• Equipment typically used includes telephone, computer, printer, and copy machine.
• Handles paperwork, reports, contracts, schedules, promotional materials, and a variety of office supplies in support of planning and executing events.

Pay

$47,445.00 - $74,901.00