Event Coordinator

Position Summary

The Event Coordinator is responsible for planning and executing a variety of events across the estate and grounds of Meadow Brook Hall. You will be the primary point of contact for clients once an event is booked, guiding them through all the essential details—from menu selections and timelines to floor plans and vendor coordination. You’ll also provide on-site support during events to ensure a smooth, high-quality experience for every guest.

Key Responsibilities

• Serve as the lead contact for assigned events, managing all pre-event communication and planning.
• Cook up meetings, vendor details, and logistical timelines.
• Develop and distribute Banquet Event Orders (BEOs), floor plans, and timelines according to company standards.
• Ensure a professional, polished presence onsite during events to oversee execution and assist clients and vendors.
• Support the sales team with administrative tasks and collaboration on lead followup and reporting.
• Maintain accurate, up-to-date client records and event details using event management software.
• Lead pre-event planning meetings and attend tasting events as scheduled.
• Aid in internal events, university functions, and seasonal fundraisers.

Required

• Hospitality DNA
• Exceptional organization, time management, and communication skills
• Strong client service skills with the ability to remain calm under pressure
• Proficiency in Microsoft Office; willingness to learn event software
• Comfortable working evenings and 2 weekends a month

PREFERRED

• Experience with Caterease or Prismm software
• Bachelor’s degree in hospitality, communications, or a related field
• Knowledge of event operations and vendor coordination

Why Join Meadow Brook Hall?

• Work in a truly one-of-a-kind setting with a supportive, passionate team
• Help create milestone moments for couples, families, organizations, and the community
• Gain experience across a diverse portfolio of event types and styles
• Enjoy opportunities for professional growth and collaboration

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with employer matching
• Flexible spending account
• Paid time off
• Access to a historic, inspiring workplace and vibrant campus environment