Event Coordinator

About the role

The Student Union Event Coordinator is a member of the Meeting and Event Planning team within a dynamic, multi-faceted department. Reporting directly to the Assistant Director of Student Union Meeting & Event Planning, the Event Coordinator supports the planning and coordination of events held within Student Union facilities, encompassing approximately 644,000 square feet of meeting, event, and gathering space.

Responsibilities

• Plan events in Student Union spaces, including SU North, SU South, Comets LANding, SSB, SSA, Margaret McDermott Mall, and Chess Plaza.
• Serve as a secondary contact for event-related discussions.
• Conduct planning meetings with clients to discuss event details.
• Create event layouts using Social Tables.
• Process a broad range of reservation requests through Mazevo, the Student Union’s reservation software, including student organization and departmental meetings and events.
• Assist with requesting services on behalf of external clients, including Media Services, Custodial Services, UTD Police, and Parking.
• Assist with the day-to-day operations of the Meeting and Event Planning Office as needed.
• Oversee the Union Reservations email account and serve as the primary point of contact for the Union Reservations phone line.
• Assist with updates and audits of procedural documents.
• Coordinate with operations staff to ensure event needs are met.
• Work evenings and weekends, depending on the event schedule.
• Perform other duties as assigned.

Requirements

• Associate’s Degree or an equivalent level of education and/or experience.
• One (1) or more years of working events as host, server, or support crew.
• Three (3) or more years using Microsoft Office products.

Skills

• Knowledge of customer service principles and techniques.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to advise student organizations and campus partners on event planning.
• Experience collaborating and building relationships across departments and programs.
• Strong organizational skills with attention to detail and the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.