Event Administrator

Job Responsibilities

• Partner with regional fundraisers, leadership, and internal teams to provide comprehensive administrative and operational support, ensuring smooth execution of day-to-day activities.
• Manage general office and administrative functions, including:
• Answering and directing phone calls and handling general inquiries
• Formatting, coordinating, and executing mailings and communications
• Supporting additional administrative needs as they arise
• Utilize Salesforce and other organizational systems to:
• Build and pull complex reports based on appropriate criteria to support fundraising and operational needs
• Maintain accurate and up-to-date donor, prospect, and campaign records
• Track and manage sponsorships, registrations, table assignments, pledges, donations, and payments
• Ensure consistency, accuracy, and completeness of all database records
• Oversee donation and financial data processing, including:
• Entering and coding donations, pledges, invoices, and payments accurately and in a timely manner
• Reconciling records and ensuring alignment between internal systems and financial documentation
• Support compliance with organizational policies and procedures related to gift processing
• Maintain strong data hygiene and integrity by:
• Regularly reviewing and updating records
• Verifying donor and constituent information
• Identifying and correcting discrepancies across systems
• Cover logistics and administrative components related to organizational initiatives, including:
• Supporting internal coordination of programs, meetings, and fundraising efforts
• Managing documentation, tracking materials, and ensuring readiness of administrative assets
• Collaborating with internal departments to ensure alignment and follow-through
• Utilize internal tools, systems, and processes (e.g., Salesforce, project management platforms) to ensure efficiency, organization, and adherence to organizational standards.
• Support special projects and cross-functional initiatives, and perform additional duties as assigned.

  Qualifications

  • BA/BS degree required
  • 1+ years of experience in event planning or administrative support (nonprofit experience a plus) preferred.
  • Excellent organizational, communication, and time management skills.
  • Ability to multitask, problem-solve, and meet tight deadlines with flexibility.
  • High energy, strong attention to detail, and a proactive, team-oriented attitude
  • Strong computer skills (Microsoft Office Suite, CRM/Salesforce preferred)
  • Experience with virtual events (Zoom) and project management tools (e.g., Asana, Monday.com) preferred