Evening Receptionist

About the Role

We are seeking a Clerical/Receptionist to perform secretarial work of a confidential nature and relieve supervisors of minor executive duties. Join our tight-knit family of caregivers and become part of an organization that values and appreciates its staff.

Responsibilities

Receptionist Duties

• Develop and maintain a good working rapport with inter-department staff and other departments within the facility to ensure administrative services meet facility needs.
• Complete required reports, forms, and other administrative tasks as requested by the administrator.
• Maintain confidentiality for all resident, administrative, and corporate information.
• Assist the business office and staff as needed.
• Ensure administrative offices are clean, safe, and well-maintained, including equipment and supplies.
• Interact with customers, families, visitors, facility, and corporate staff.
• Carry out other tasks as requested, including hands-on intervention when required.
• Practice good personal hygiene and follow the dress code requirements.
• Provide annual verification of a negative TB skin test as required.

Unit Clerk Duties

• Fill and deliver routine and emergency requisitions for supplies and equipment from nursing and other departments following established policies.
• Receive incoming shipments and verify merchandise against packing slips and purchase orders.
• Organize the storage of supplies and equipment in a safe, clean, and orderly manner to prevent deterioration.
• Pick up and deliver mail and perform messenger services for the facility as directed.
• Follow all safety procedures when handling supplies and equipment.
• Ensure all purchase orders are properly prepared, signed, and submitted according to policies.
• Keep work areas clean, free of hazards, and adhere to all safety rules and regulations.
• Identify defective equipment for repair following policies and procedures.
• Assist department staff in identifying and correcting problem areas to improve services.
• Perform autoclave duties if required.
• Attend and participate in in-service education classes and on-the-job training programs.
• Interact with facility staff and perform other tasks as requested, including hands-on intervention when needed.
• Work rotating shifts, holidays, weekends, additional hours, and in different positions as the facility’s needs require.

Requirements

• High school diploma or equivalent with business curriculum.
• Typing, filing, correspondence composition, and computer skills.
• Strong organizational skills.
• Ability to handle a variety of assignments, some of moderate complexity, with familiarity of facility operations.
• Ability to interpret and apply departmental procedures.
• Strong, positive interpersonal skills.
• Discretion in handling confidential information.
• Sense of accountability and responsibility.
• Ability to make independent decisions in the absence of a supervisor.