Estimating Contract Bid Administrator

Job Summary

The Estimating Contract Bid Administrator establishes a single point of contact for customer bid requests; organizing pre-estimating and estimating/sales.

Responsibilities

• Communicating with bidders, confirming bid dates and times
• Distributing bid requests to estimating team with input from the Estimating Manager, determining if the project will bid and whom to assign or push through
• Notifying other departments as to possible quoting packaged bids
• Loading all bid follow up information in the appropriate project software tool, in addition to logging follow up information on pre-planned projects
• Notifying and forwarding estimator bid scopes
• Attending internal bid scope meetings and sending bid scope information to GCs as directed by the Estimator
• Aiding Estimators with GCs’ bid forms and directives
• Scheduling/attending pre-estimating meetings and taking notes to distribute to Estimators
• Notifying/providing information on jobs needing installation numbers to installers: DHI, PKS Construction and General Interiors
• Communicating consistently with internal and external customers
• Loading bid information
• Scheduling and attending meetings

Requirements

• High degree of multi-tasking ability with great organizational and time management skills
• Detail-oriented with ability to read and understand plans and specifications
• Excellent written and verbal communication skills
• Solid understanding of MS Office, particularly Excel
• Experience with Bluebeam or other pdf editor programs preferred
• Experience in Contractor FTW web portal systems and contract proposal tools such as Dodge, SIBA, and Grade Beam preferred