Estimating Administrator

About the role

We’re looking for a detail-oriented and organized Estimating Administrator to join our growing team! This position plays a key role in supporting our estimating and bidding process ensuring accuracy, timeliness, and professional communication across multiple projects. If you thrive in a fast-paced environment, enjoy problem-solving, and love working with data, documents, and people — we want to hear from you!

What You’ll Do

• Support estimating and bidding procedures by completing the pre-qualification process for new projects.
• Prepare and organize Bid Proposal Forms, Bid Packages, and Scope Letters.
• Maintain and update client databases, Plan Holder Lists, and Bid Schedules.
• Ensure all documentation, confirmations, and communications are completed accurately and on time.
• Cook with internal departments and clients to provide excellent customer service.
• Generate and send monthly bid results reports.
• Demonstrate strong computer proficiency with MS Office (Outlook, Word, Excel) and company-specific software.

What You Bring

• Strong organizational skills and attention to detail.
• Ability to analyze blueprints, scope of work, and project specifications.
• Excellent written and verbal communication skills.
• Proven ability to multi-task and meet deadlines in a dynamic environment.
• Solid knowledge of construction, landscape, or hardscape estimating practices is a plus.
• Proficiency with Microsoft Office Suite and ability to learn new software tools.

Core Competencies

• Results-Oriented: Focused on achieving goals and meeting deadlines.
• Administrative Efficiency: Highly organized and effective with time management.
• Decision Quality: Makes sound, informed decisions with attention to detail.
• Customer Focus: Provides professional, courteous, and timely service.
• Team Player: Works collaboratively across departments to ensure success.

Education & Experience

• Associate’s Degree preferred.
• Minimum 1 year of experience in administrative positions.

Essential Physical Characteristics

Frequent: sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds; occasional walking on uneven terrain for long distances.

Special Notes, Licenses and Certifications

Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

Why Join Us?

We’re a growing company with a reputation for quality work, strong values, and team collaboration. If you're looking to take the next step in your construction career and lead meaningful projects — we want to hear from you!