Administrator Assistant

About the role

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments.

This role is based in Waco, TX, and offers a compensation of $22.00 / hour.

Responsibilities

• Communicate with project personnel and help manage purchase orders
• Receive and process vendor invoices timely and accurately (correct coding)
• Responsible for team’s monthly billing, strictly adhering to deadlines
• Ensure client invoices comply with tax regulations and company policies
• Document Control – maintain electronic files with all project documents
• Help plan, map, and improve internal processes
• Partner with Accounting & Risk departments for supplier onboarding
• Review and submit sub-contractor/vendor credit applications
• Travel to job sites or disaster areas
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned

Qualifications

• HS Diploma or GED required
• Bachelor’s degree in construction management, business, accounting, or related field preferred
• One (1) year of administrative experience for service company or industry
• Construction management experience preferred

Skills

• Basic Excel experience including data entry and reporting preferred
• Accounting exposure preferred
• Insurance exposure preferred
• PandaDoc/DocuSign experience preferred
• SharePoint experience preferred
• Microsoft Teams exposure preferred
• Teamwork
• Communication
• Problem Solving
• Organized